1. Violations of the Alcohol and Other Drugs Policy by any student shall constitute a violation of the Grounds for Disciplinary Action. Person(s) shall be subject to disciplinary action, up to and including dismissal from the Institute.
2. Possible sanctions are outlined for students in this document and in the RPI Handbook of Student Rights and Responsibilities, and for employees in the Human Resources Policy Guidelines.   
3. Judicial Actions and sanctions for students under this Alcohol and Other Drugs Policy are subject to the Institute’s Good Samaritan Policy and the provisions for Alcohol and Drug Use Amnesty in the RPI Sexual Misconduct Policy. 
4. Violations by any faculty or staff members of the Human Resources Policy #800.4 (Alcohol Use and Possession) and/or Policy #800.5 (Use and Possession of Illegal Drugs) shall be subject to disciplinary action, up to and including the termination of employment. Violations by vendors, contractors, or visitors of this Policy may result in those individuals being prohibited from entering or remaining on campus facilities owned, leased, or controlled by the Institute. 

In addition to possible prosecution under state or federal laws, persons who violate the prohibitions of this policy will be subject to disciplinary sanctions that may include, but are not limited to, suspension, expulsion, and/or referral for possible prosecution by federal or state authorities. Any disciplinary sanction imposed may also include the completion of an appropriate rehabilitation program and other requirements as a condition of reinstatement.

1. Prohibited Substances Hearing Board  

Upon completion of the judicial inquiry, the Prohibited Substances Hearing Board has jurisdiction over appeals of findings and sanctions assigned concerning these Institute Regulations on Other Drugs. The Prohibited Substances Hearing Board shall be comprised of three Institute judicial hearing officers as designated by the Dean of Students. Appeals from decisions by the Prohibited Substances Hearing Board may be taken to the Review Board and Provost as described in the Handbook.  

When an appeal is filed concerning an incident or series of related incidents that involves both a violation of Institute Regulations on Other Drugs and other Institute policies, the Prohibited Substances Hearing Board will review the appeal of both the drug-related violation and other Institute policies, with the following exceptions: 

a) Any alleged violations of the Sexual Misconduct Policy will be handled in accordance with that policy; and

b) If a judicial inquiry determines that a student did not violate the Institute Regulations on Other Drugs but that the student did violate other Institute policies, an appeal of the findings will be referred to the Student Judicial Board.  

2. Mandatory Minimum Sanctions  

The following shall be considered mandatory minimum sanctions: 

1. For Trafficking Violations  

RPI has a zero-tolerance policy for any student found to have engaged in the sale, manufacture, marketing, trafficking, or transfer of any Prohibited Substances, including cannabis or THC, drug paraphernalia, or the intent and preparation to do so (hereinafter, “trafficking”). The penalty for students found to have engaged in such trafficking, including a first violation, will be expulsion from the Institute, without possibility of return.  

2. For Use or Possession of Prohibited Substances (excludes cannabis/THC use)

In conformance with RPI’s zero-tolerance drug use policy, any student found to have engaged in a violation of this policy related to the personal, non-trafficking use, consumption, or possession of a Prohibited Substance other than cannabis or THC use, or prescription drug/over-the-counter medication misuse shall be subject to the following minimum sanctions:  

• First Violation – if no finding of habitual use: Immediate suspension from the Institute for a term of not less than one (1) calendar year. After the expiration of such term of suspension, and provided the student has had no other suspensions, expulsions, or involuntary withdrawals for violation of RPI’s or any other institution’s drug policy, the student may be permitted to re-apply for admission to RPI. Reapplication for admission hereunder is subject to the terms for Disciplinary Suspension found in the RPI Handbook of Student Rights and Responsibilities under the section entitled, Types of Disciplinary Actions. Conditions for readmission may include, but are not limited to, mandatory educational programming and/or training, counseling, drug testing, supervision, restriction or loss of privileges, or other requirements. If such student is not granted permission to re-apply for admission, or where such re-application is denied, the student shall be deemed to have been expelled.
• Second Violation, or First Violation with a finding of habitual use: The student shall be immediately expelled from the Institute without the possibility of return.  

A determination that a student is a habitual user of Prohibited Substances may occur through external police, internal Public Safety, Student Life, or other information sources that make the condition known to the Administration of the Institute. Each allegation will be investigated and corroborated through whatever channels are available. RPI, in its sole and exclusive discretion, reserves the right to obtain medical advice and assistance to determine whether the subject of the inquiry is a habitual user of any Prohibited Substances. Parents or guardians of the subject may be notified immediately of a person identified as being a habitual user of a Prohibited Substance and subject to this policy.  

3. For Use or Possession of Cannabis/THC and Possession of Drug Paraphernalia  

Any student found to have engaged in a violation of this policy relating to the personal, non-trafficking use, consumption, or possession of cannabis/THC or possession of drug paraphernalia shall be subject to the following:  

• First Violation: Sanctions as determined by the RPI Judicial Process may include, but are not limited to, disciplinary probation, referral for required educational programming and training, substance use assessment, restriction or loss of privileges (including housing privileges), required treatment, drug testing, or other requirements as the severity of the offense dictates.  
• Second Violation: The student shall be suspended from the Institute for a term of not less than one (1) calendar year. After the expiration of such term of suspension, and provided the student has had no other suspensions, expulsions, or involuntary withdrawals for violation of RPI’s or any other institution’s drug policy, the student may be permitted to re-apply for admission to RPI. Reapplication for admission hereunder is subject to the terms for Disciplinary Suspension found in the RPI Handbook of Student Rights and Responsibilities under the section entitled, Types of Disciplinary Actions. Conditions for readmission may include, but are not limited to, mandatory educational programming and/or training, counseling, drug testing, supervision, restriction or loss of privileges, or other requirements. If such student is not granted permission to apply for re-admission, or where such re-application is denied, the student shall be deemed to have been expelled.  

RPI has implemented a zero-tolerance drug policy which strictly prohibits:  

Possession, use, or facilitation of the use of any “Prohibited Substances” or “Drug Paraphernalia,” as defined herein; and  Attempted or actual sale, manufacture, marketing, trafficking, or transfer of any Prohibited Substances or Drug Paraphernalia.  

“Prohibited Substances” include any of the following for which the individual does not have a legal license or valid prescription: any illegal drug, any controlled substance (as defined by state and federal law), or any substance or method of use that, while not necessarily illegal, is generally recognized as detrimental or dangerous to the health, welfare, or safety of individuals or the community (including, but not limited to, Molly, Spice, K-2, whippets, performance-enhancing drugs, prescription drugs, and research drugs).

“Drug Paraphernalia” is equipment, products, or materials primarily used for the purpose of manufacturing, using, concealing, or distributing Prohibited Substances.  

Students found responsible for any of the above behaviors are subject to the sanctions set forth herein.  

Notwithstanding state law that may de-criminalize use and possession of cannabis in certain circumstances (e.g., possession of a state-issued medical cannabis license, prescription, or equivalent), RPI strictly prohibits the use, facilitation of use, consumption, possession, sale, manufacture, marketing, trafficking, or transfer of cannabis or THC in any of its forms. Any student with a disability who believes they may require access to a Prohibited Substance is required to contact Disability Student Services (DSS) to discuss accommodations and support.  

RPI is an educational institution, not a law enforcement agency, and therefore does not enforce the law. However, RPI will not disregard the law and will not shield individuals from the legal consequences of their actions should they violate the law. In addition, individuals who have violated the law are also subject to disciplinary action. Students will be disciplined according to the procedures in this document and the RPI Handbook of Student Rights and Responsibilities. Pursuant to the Higher Education Opportunity Act of 2008, the conviction of a student for any offense during a period of enrollment for which the student was receiving Title IV, HEA program funds, under any federal or state law involving the possession or sale of illegal drugs, will result in the loss of eligibility for any Title IV, HEA grant, loan, or work-study assistance (HEA Sec.484(r)(1)); (20 U.S.C. 1091(r)(1)).  

These Regulations on Other Drugs apply to all admitted students, including enrolled and non-enrolled students, for conduct that occurs both on- and off-campus, and regardless of state, locality, or other legal jurisdiction. In addition, the potential loss of financial aid eligibility due to a drug-related conviction applies regardless of where the illegal conduct occurs.  

An event, especially those including alcohol service, is deemed to be the responsibility of a student organization or organizations when the Institute judicial process has determined that the details of the event indicate such. Examples of qualifying details include but are not limited to: the number of members of a particular organization relative to the total organization membership and/or the number of attendees of the event; the funding of the event by an organization or its members; the location of the event; and the planning and/or promotion of the event by the organization or by members of the organization. The reference to student organizations includes, but is not limited to, recognized social fraternities and sororities, as well as intercollegiate, intramural, and club sports teams.  

Student organizations are subject to the following policies and guidelines established by the Institute and/or consistent with any regional or national umbrella affiliate or association (e.g., Interfraternity Council, Multicultural Sorority & Fraternity Council, Panhellenic Council, or North American Interfraternity Conference), whichever is most restrictive: 

1. All events must comply with the rules for events set forth in Section I of this policy.
2. No hard alcohol (beverages with 15% or more ABV) is allowed at any student-sponsored event.
3. Non-alcoholic beverages, in addition to water, must be made available by the host organization at any event where alcohol is available (Section I(P) of this policy). 
4. Alcoholic beverages may not be purchased or brought into the event, except by a licensed third-party vendor (Section I(E) and Section I(U) of the policy, respectively).   
5. All events are restricted to a designated number of invited guests and not to exceed the legal limit of persons allowed in a facility or its common areas, whichever is most restrictive.
6. Open social events are prohibited. An open social event is defined as any event for which no invitation is given and/or general advertising is used.   
7. Alcohol service at any event must be provided by a licensed third-party vendor.   
8. Any event sponsored, hosted, or organized by a group, club, organization, or its members must be registered with and approved by the Director of Fraternity & Sorority Life (for social fraternity and sorority events) or the Director of Student Activities (for events held by other student organizations). Event registration must meet the following criteria:
   • Hosting organization name;
   • Date, time, and location of event, including the length of the event;
   • Name/contact information of licensed third-party vendor who will serve at event;
   • Process used to notify neighbors, if event is in a residential area;
   • Designated contact person and their cell phone number;
   • Membership list;
   • Invitation list;
   • Confirmed attendance list differentiating attendees who are 21 and over from those under 21;
   • Hand stamp or wrist band for attendees who are 21 or over;
   • Personal identification required to verify date of birth (as described in Section I of this policy).
9. The event must be at an approved location other than the organization’s residential facility or chapter house. If the event is to be held on campus, an alcohol permit must also be obtained from the Student Health Center. 

The unlawful manufacture, distribution, dispensing, possession, or use of alcohol is prohibited on Institute property or as part of any activity sanctioned or sponsored by the Institute. The administration at RPI will not authorize events where drinking under the legal age, as determined by applicable law, will be knowingly permitted. Individuals and organizations who sponsor approved events involving alcoholic beverages shall assume full responsibility and liability for the event and for the behavior of event participants and attendees.

In our continuing commitment to adhere to Institute policy and applicable laws, it is the established and regular practice to issue a minimum disciplinary suspension of two years (six consecutive semesters) to any RPI-recognized student organization found to have served alcohol to an underage individual at any Institute- or group-sanctioned or -sponsored activity (on or off campus). It is the hearing officer’s role to consider the unique details of each incident and apply appropriate sanction(s) with the agreement of the Dean of Students. In addition, all organization alcohol privileges are subject to revocation while a group is under investigation and for the duration of the disciplinary process. 

Note: Vaporizing, inhaling, and other methods of absorbing alcohol are prohibited.  

1. Possession or consumption of alcoholic beverages is prohibited:
   1. At all Institute-owned, -controlled, or -affiliated residential facilities that house undergraduate students;
   2. At the residential facilities of any recognized or affiliated student organizations or groups, including but not limited to fraternities and sororities;
   3. On campus, on Institute property, at Institute events, and at events or programs held or sponsored by the Institute or by RPI student organizations, except in accordance with this policy by persons 21 years of age or older as follows:
   4. At events held at approved locations for which required approvals have been obtained pursuant to Section I(F) of this policy;
   5. In areas licensed for regular beer and wine service.
2. Possession or consumption of alcohol by any person under age 21 on campus is a violation of this policy and the RPI Grounds for Disciplinary Action (GDA) for students. Such conduct on the part of an employee is a violation of Human Resources policies.   
3. Any person under age 21 who misrepresents their age to obtain alcohol has violated the GDA if that person is a student.  Such conduct on the part of an employee is a violation of Human Resources policies. 
4. Any person who supplies or makes alcohol available to someone under age 21 has violated this policy and the law. If that person is a student, they have violated the GDA. Such conduct on the part of an employee is a violation of Human Resources policies.   
5. In accordance with state law, no money may be charged for any event at which alcoholic beverages are present unless a license or permit is obtained from the state liquor authority.
6. An Institute alcohol permit must be obtained from the Student Health Center for any event occurring on Institute grounds at which alcohol is served or present. Exceptions are:
   1. Licensed designated area of RPI Union; or
   2. Buildings leased or rented to faculty, staff, or private non-student groups.
7. The consumption of alcohol or possession of an open container of alcohol is prohibited in all generally accessible or common areas on campus, including but not limited to, corridors, stairwells, athletic facilities, elevators, lounges, classrooms, labs, and outside campus areas (e.g., Quad), unless an alcohol permit has been obtained for a designated area. At no time may alcohol be consumed in potentially hazardous environments.   
8. Displays of any alcohol-related items or materials visible to the public, including, but not limited to, alcoholic beverage containers (empty or full), banners, or signs, are not allowed in any residential facility.
9. Events shall not include any activity which encourages the use and/or misuse of alcohol. 
10. The serving or availability of alcohol at events held in or around an undergraduate or student organization residential facility, as described in Section I(A) of this policy, is prohibited.   
11. The presence, possession, or use of large quantities of alcohol on campus including, but not limited to, kegs, beer balls, or any other bulk containers of alcohol, is prohibited on Institute grounds except for areas holding a New York State license for beer and wine service. 
12. Beverages containing hard alcohol (defined as 15% or more alcohol by volume (ABV)) are prohibited at events involving students.
13. Alcohol is not permitted at RPI athletic events.   
14. Off-Campus Events: It is expected that all members of the RPI community will comply with all governmental laws related to alcohol. Any RPI group planning an off-campus event involving alcohol must adhere to the RPI Alcohol and Other Drugs Policy for students. Faculty and staff must adhere to the applicable Human Resources Policy. 
15. Advertising of any event must not imply that the event is for the purpose of consuming alcohol and may not be displayed before the permit to serve alcohol is obtained. No specific mention of alcohol is allowed in the advertising. The words "beverages" and "refreshments" are acceptable.   
16. At any event where alcohol is available, a non-alcoholic beverage (in addition to water) must be equally and continuously accessible and available.   
17. Alcohol may not be served at any event unless food is also served. The food should include items high in protein and carbohydrates.   
18. The sponsor or host is responsible for implementing reasonable measures to ensure that alcohol is not served or made available to persons under age 21 or who are intoxicated. Sponsors must ensure that all alcoholic beverages are provided by a licensed third-party vendor who will certify that all servers are properly trained. Contact the RPI Union for training information.   
19. The server(s) of alcohol must be sober and may not consume alcoholic beverages before or during the event, or on the premises where the event is held.   
20. Guests will not be allowed to bring additional alcohol to an event. The only alcohol permitted for consumption is that specified on the Institute-approved alcohol permit.   
21. "BYO" (“Bring Your Own”) alcohol events are not permitted.   
22. Positive proof of age is required at any event at which alcohol is served and/or consumed. No licensee, agent, or employee of such licensee shall accept, as written evidence of age by any such person for the purchase or service of any alcoholic beverage, any documentation other than:
    1. a valid driver’s license or non-driver identification card issued by the Commissioner of Motor Vehicles, the federal government, any United States territory, commonwealth or possession, the District of Columbia, a state government within the United States, or a provincial government of the Dominion of Canada; or
    2. a valid passport issued by the United States Government or any other country; or
    3. an identification card issued by the Armed Forces of the United States. 
23. The serving or availability of alcohol must be limited to a single designated point of service. Consumption of alcohol is only permitted in the approved area designated for the event.   
24. Alcohol and Drug Policies for faculty and staff are contained in the Human Resources Policy Guidelines Manual (#800.4, Alcohol Use and Possession; and 800.5, Use and Possession of Illegal Drugs). 

RPI is a campus where we place a high priority on the health and safety of all members of the campus community – students, faculty, staff, and visitors. The Institute strives to provide an environment where all students can pursue their dreams and aspirations. At the same time, we face stark realities regarding the harm often caused by the use and misuse of alcohol and other drugs in communities around us and on our campus. Considering the risks and dangers presented by the use and misuse of alcohol and other drugs by students, we develop, promulgate, and enforce policies, procedures, and accountabilities that reflect our institutional values.  

The Institute’s aim is to maintain an alcohol and other drugs policy that is clear in its expectations; applies in an appropriate manner across student residential and organizational affiliations; informs and educates individuals with regard to the policy and the risk factors associated with use or misuse; creates an environment that promotes safety and individual accountability; and maintains a healthy campus community where problems associated with alcohol and other drugs are minimal.  

The overall philosophy of the Institute is that individuals and organizations in the RPI community are responsible for their own actions. When making decisions to consume alcoholic beverages or to provide alcoholic beverages to others, individuals and organizations must be mindful of the inherent consequences and risks involved. In addition, they are responsible for understanding and complying with applicable laws. The Institute will not shield individuals or organizations from the legal consequences of their actions should they choose to violate these laws.  

This policy applies as stated, regardless of state, locality, or other jurisdiction in which the offense occurs. The regulations in this policy are designed to encourage consistent and reasonable standards in our campus community. It is expected that all members will contribute to maintaining a positive and healthy living and learning environment by adhering to this policy.  

The Institute Alcohol and Other Drugs Policy contains the following sections: 

I. Institute Regulations on Alcohol
II. Events with Alcohol Sponsored by Student Organizations, Including Fraternities and Sororities
III. Institute Regulations on Other Drugs
IV. Enforcement of Regulations on Other Drugs
V. Violations/Sanctions
VI. RPI Good Samaritan Policy
VII. Policy on Tobacco Use and Smoking  

In keeping with RPI's desire to protect the health of its faculty, staff, students, visitors, other campus constituencies, and the public in general, it is RPI's policy to provide a tobacco-free, smoking-free environment in all Institute facilities and outdoor areas in full conformance with applicable statutes including the New York State Clean Indoor Air Act (Public Health Law Article 13-E) 

It is also the policy of RPI to prohibit the sale of tobacco and smoking products on campus. RPI prohibits the act of using any tobacco or smoking product in any Institute facility or outdoor area, including, but not limited to chewing tobacco, smokeless tobacco, electronic cigarettes (with or without nicotine, tobacco and/or tobacco products), electronic devices (i.e., vaping) and the act of smoking or carrying a lighted cigar, cigarette, pipe or any other smoking material or device. The full policy can be found at https://hr.rpi.edu/policies-procedures.  

Student health and safety are primary concerns of the RPI community. It is imperative that someone call for medical assistance when an individual is a victim of and/or experiences alcohol intoxication, drug overdose, or serious injury after consuming alcohol or other drugs. In general, people may be reluctant to seek emergency or medical attention for fear of judicial consequences for themselves, the person in need of assistance, and/or the organization hosting the event where the situation occurs.

Since these situations are potentially life threatening, RPI seeks to reduce barriers to seeking assistance. The Good Samaritan Policy is part of RPI’s approach to reducing harmful consequences caused by the consumption of alcohol and other drugs. The Good Samaritan Policy is the institute’s commitment to increase the likelihood that community members will call for assistance when faced with an alcohol or drug-related emergency.

• An individual who receives emergency assistance and/or medical treatment due to alcohol or drug consumption and completes an alcohol and other drugs assessment, education activities, and/or treatment as assigned through the RPI Health Center will not be subject to judicial action for violating Institute Alcohol & Other Drugs Policy.
• A person who calls for emergency assistance and/or medical treatment due to alcohol or drug consumption on behalf of another person will not be subject to judicial action for violating Institute Alcohol & Other Drugs Policy but may be required to attend an alcohol and other drugs education program if deemed necessary by the RPI Health Center.
• A representative of an organization hosting an event is expected to promptly call for emergency assistance and/or medical attention due to evidence of a potential health or other emergency resulting from consumption of alcohol or other drugs by a guest at the event. This act of responsibility will mitigate the judicial consequences against the organization, resulting in non-punitive alternative sanctions against the organization for violations of the Institute’s Alcohol & Other Drug Policy at the time of the incident.

However, failure to call for emergency assistance and/or medical treatment will be considered an “intolerable circumstance” affecting judicial sanctions against the organization and persons found to be knowledgeable and/or responsible for the event if violations of Grounds for Disciplinary Action have occurred.

Requirement to Obtain Medical Assistance: RPI students, student organizations, and other members of the RPI Community are required to summon Emergency Medical Services (by calling 911 or RPI Public Safety at (518)276-6611 to obtain assistance and evaluation for any person who is in their room or immediate presence and is, or is suspected to be, under the influence of alcohol or other prohibited substances, when that person’s well-being and safety is known to be or reasonably should be known to be in jeopardy. When an individual knows or reasonably should know that another person is in jeopardy, failing to summon emergency medical services (e.g. taking the person back to their residence and dropping them off, driving the person to a hospital in a personal vehicle, asking another person to take responsibility for the intoxicated individual without seeking medical assistance for the ill person) shall be considered a violation of this policy.

Alcohol and Drug Use Amnesty under the Sexual Misconduct Policy

The health and safety of every student at RPI is of utmost importance. RPI recognizes that students who have been drinking and/or using drugs (whether such use is voluntary or involuntary) at the time that violence, including but not limited to domestic violence, dating violence, stalking, or sexual assault occurs may be hesitant to report such incidents due to fear of potential consequences for their own conduct. RPI strongly encourages students to report domestic violence, dating violence, stalking, or sexual assault to institution officials. A bystander acting in good faith or a reporting individual acting in good faith that discloses any incident of domestic violence, dating violence, stalking, or sexual assault to RPI officials or law enforcement will not be subject to the RPI code of conduct action for violations of alcohol and/or drug use policies occurring at or near the time of the commission of the domestic violence, dating violence, stalking, or sexual assault. However, the use of alcohol or other drugs will never function as a defense for any behavior that violates the RPI Sexual Misconduct Policy.

RPI supports freedom of expression and recognizes chalking as a way students may share messages, promote events, and engage the community. To ensure that chalking contributes positively to campus life while maintaining respect for the community and facilities, the following guidelines apply: 

Permissible Chalking 

• Chalking is permitted only on outdoor, horizontal sidewalks that are exposed to weather and foot traffic.
• Only water-soluble sidewalk chalk may be used. Spray chalk, paint, markers, or other substances are not permitted.
• Chalking may be used to promote upcoming events, student organizations, campus initiatives, or positive community messages. 

Prohibited Chalking 

• On buildings, walls, steps, benches, doors, windows, or other vertical or non-sidewalk surfaces.
• On areas that are covered, sheltered from rain, or otherwise protected from natural removal.
• Inside buildings or on interior surfaces.
• For commercial purposes, solicitation, or personal business ventures.
• For messages that violate Institute policies, including those related to harassment, discrimination, or threats. 

Maintenance and Removal 

• The Institute reserves the right to remove any chalking that does not comply with this policy.
• Facilities staff may also remove chalking as part of routine cleaning and maintenance. 

Student Responsibility 

Students and organizations are expected to follow these guidelines and respect campus property. Failure to comply may result in disciplinary action under the Student Handbook and/or restitution for cleaning costs. 

Opportunities for Expression 

Students seeking additional or alternative ways to promote events or messages are encouraged to contact any Union Student Activity Resource Person (SARP) for information about digital displays, posting spaces, and other approved communication channels. 

Individual students or groups who wish to reserve buildings, classrooms, or outdoor facilities at RPI should consult with the Facilities Coordinator or the specified Scheduler who is responsible for referring such requests to the appropriate departments. Students should also be familiar with the “RPI Guide for Events, Rooms, and Services” and the rooms and spaces that may be requested through the RPI’s Room Reservations System webpage https://rpi.emscloudservice.com/web/  

Sponsoring groups or individuals are responsible for reasonable control and care of participants, spectators, and property during events under their sponsorship. 

Only Institute administrative unit or departments, and recognized student organizations with express permission, may conduct fundraising or solicitation activities on the RPI campus, or distribute materials on campus property, including but not limited to the residence halls. No outside organization or person may solicit or distribute materials on the campus. Student organizations wishing to set up booths or otherwise conduct such activities on RPI property must obtain permission from the RPI administrative unit or department with responsibility for management of the particular building or facility before doing so. The organization should seek guidance from the Director of the Union or Director of Student Activities if unsure about where to seek permission. 

All members of the RPI community are expected to abide by the campus sign policy for non-residential buildings that is detailed below. This policy was developed to regulate the style, content, and posting of signs and posters as a means of reducing the litter and visual clutter on campus. No business or organization external to the RPI community may post anywhere on the RPI campus without the express permission of the Center for Career and Professional Development, RPI Union Executive Board, the Dean of Students Office, or an Academic Department of the Institute. It is important that this policy be reviewed before signs are posted.   

Definition 

The term sign or poster, as used herein, refers to any written or graphical material on paper, cardboard, cloth, or any other materials placed on campus for public display for the purpose of advertising or information dissemination. 

Style and Content  

1. The Institute reserves the right to remove signs deemed to be graphically inappropriate, profane, libelous, in unsightly condition, or that contain outdated information. 
2. The name and email address of the group or person posting the sign must be on each sign. 
3. Every sign must have a clearly visible and legible takedown date on the bottom right corner; signs not advertising an event date should also include the original posting date. For signs advertising events, the takedown date must be at most three days after the event. For all signs not advertising an event, the takedown date must be at most three weeks from the date they are posted. 
4. Signs may be carried if they do not disrupt classes, traffic, or other educational and administrative functions of the Institute or members of the community. 
5. All signs advertising events must include the date of the event. 
6. Signs from external organizations must clearly identify the RPI organization sponsoring the poster and include contact information for the external organization. 

Posting Signs 

1. Do not use materials that may be damaging to the postering surface, such as nails, screws, chalk, adhesive-backed signs (bumper sticker type). 
2. Do not paint directly on surfaces. 
3. Do not use duct tape. 
4. Outdoor signs must not be posted on telephone or power poles, lamp posts, trees, fences, doors, windows, benches, or the ground.
5. Outdoor signs must also not be posted on Institute buildings with the exceptions of the Low Center for Industrial Innovation (CII), Darrin Communications Center (DCC), and the Jonsson Engineering Center (JEC). 
6. Signs must not be posted on the internal walls, floors, carpets, or doors of any building except as permitted by those having jurisdiction over that building. 
7. Signs must not be posted in such a way as to cover or obscure signs already on display. 
8. No sign may be posted in excess, as defined by the Director of Student Activities in the RPI Union, at any postering location. 
9. Signs placed or carried in a building must comply with rules established by those having jurisdiction over that building. 
10. No sign shall be posted in such a way that its removal shall be excessively difficult or dangerous.   

Posting Banners 

1. Banners may be hung with string on the footbridge, and if requiring the use of a ladder to hang, must be approved by the Director of Student Activities in the RPI Union or the Dean of Students Office.
2. Banners hung overhead in the CII walkway must be approved by the Director of Student Activities in the RPI Union. 

Posting on Outdoor Bulletin Boards 

1. Only signs containing information pertinent to Institute activities or interests may be posted in campus bulletin spaces.
2. Signs may be mounted on bulletin boards only with thumbtacks and staples. 
3. No more than one of any particular sign may be posted on any side of a bulletin board. 
4. Signs posted on bulletin boards may not have an area greater than 4 square feet.  

Removing Signs, Posters, or Banners 

All removed signs must be disposed of properly on or after the takedown date by any member of the Institute community. Signs advertising events must be removed by the person or group posting the sign within three days following the event. All other signage must be removed within three weeks of posting. Properly posted signs may not be removed, unless as authorized by the person or group posting the sign, before these established dates. A group or individual may remove any sign on or after the takedown date to place a new sign.  

Campus Buildings & Grounds may perform a takedown of posters with express notification and subsequent approval from the Dean of Students, the Grand Marshal, and the Director of Student Activities when postering reaches an excessive amount or at the start/end of a semester. 

Takedown dates shall not apply to signs set up by the RPI Union containing information about this policy. 

Enforcement of Rules 

Revisions to this policy must be approved by the Student Senate and the Dean of Students Office. In extraordinary cases, these rules may be waived by the Director of Student Activities, the Grand Marshal, the Dean of Students, the President, or one of the Vice Presidents/Provosts of the Institute. Disagreements concerning waiving and interpretation of rules shall be resolved through discussion by these parties. 

Potential outcomes for sign policy violations may include: 

1. Immediate removal of signs
2. Written warning from the Dean of Students Office and/or Campus Buildings & Grounds
3. Referral to the Dean of Students Office
4. Removal of privileges to poster in the RPI Union
5. Monetary fines levied by the Executive Board on funded clubs
6. Removal of privileges to poster on campus 

These rules will be superseded for student political signs during campaigning for student elections by the election rules passed by the Student Senate.

To ensure a respectful and productive campus environment, this policy establishes clear guidelines for acceptable noise levels during student organization events. It aims to balance student engagement with the rights of others to study, work, and live in a peaceful setting. This policy applies to all student organization-sponsored events held on or near college property, including both indoor and outdoor venues. 

General Noise Guidelines  

1. Events must always comply with local city and campus noise ordinances
2. Noise levels must not interfere with academic activities, college operations, or residential living
3. Sound amplification is permitted only with prior approval from the Director of Student Activities or designated campus authority 

Time Restrictions  

Sunday–Thursday: Amplified sound must end by 10:00 PM. 
Friday–Saturday: Amplified sound must end by 11:00 PM. 

Exceptions may be granted for special events (e.g., cultural festivals, welcome weeks) with advanced approval from the Director of Student Activities. 

Location-Based Considerations 

Outdoor events near residential halls or academic buildings may be subject to stricter noise controls. Indoor events using amplification must keep doors and windows closed to minimize sound travel. 

Permitting & Approval 

Student organizations must submit a request at least two weeks in advance for any event involving amplified sound. Approval is contingent upon location, time, and planned noise level. The Director of Student Activities may consult with the Dean of Students Office, Public Safety, and Facilities Management as needed. 

Enforcement & Consequences  

College staff, campus security, or designated event monitors may issue warnings for noise violations. Continued violations may result in immediate shutdown of the event, loss of future event privileges, and/ or disciplinary action against the sponsoring organization 

Complaints Procedure  

Noise complaints should be directed to the Director of Student Activities or Public Safety. All complaints will be documented and investigated. Repeat offenders will face increased scrutiny for future event approvals. 

To ensure transparency, accountability, and fairness in student organization fundraising while protecting student groups and the Institute, all fundraising efforts must receive prior approval from the RPI Union Executive Board or the appropriate Union office. Unapproved fundraising is not permitted and may result in disciplinary action. 

Student groups may raise funds through approved means such as merchandise sales, event ticketing, or donation campaigns. Organizations may receive donations from alumni directly into their agency accounts. These gifts are categorized separately and do not impact the organization's base funding allocated by the Union during budget review.  

Process for Approval 

Submit a fundraising proposal using the Club Management System (CMS) or corresponding Union forms. 

• Include purpose, expected revenue, methods (sales, promotions), and accountability measures.
• The proposal is reviewed by the Executive Board or designated Union representatives.
• Upon approval, the organization may proceed under Union supervision and guidelines. 

The Union reserves the right to monitor fundraising activities and request financial reports. 

The use of fog-generating equipment is prohibited without prior Institute approval. These fog-generating devices are frequently used at parties, performing arts events, and concerts to create atmosphere (generally in combination with lighting effects), but often have the effect of activating the smoke detectors of building fire alarm systems. 

Exotic dancing, stripping, and similar forms of activity are prohibited on Institute property or off-campus as part of a RPI-recognized/affiliated student organization sanctioned or sponsored event or any event open to the public and/or nonmembers including, but not limited to, recruitment activities. 

RPI encourages students to build community by hosting events that are safe, welcoming, and respectful. To support these goals, the following policy outlines expectations for event guests and their hosts where applicable. 

Guest Definition 

A guest is any individual who is not a currently enrolled RPI student and who attends an event sponsored by a student organization, department, or residential community. Guests may include alumni, friends, family members, or students from other colleges and universities. 

Guest Check-In Requirement 

• All guests must be checked in upon arrival at any student-hosted event.
• The hosting organization or sponsoring group is responsible for maintaining an accurate guest list, which must include each guest’s full name and the name of their student host.
• Guests may be required to present valid photo identification at check-in. 

Host Responsibilities 

• Hosts are responsible for the behavior of their guests throughout the event and for ensuring that guests comply with Institute policies.
• A reasonable limit may be placed on the number of guests per student host, depending on event size, venue, and safety considerations. 

Expectations of Guests 

• Guests are expected to follow all Institute policies and the directions of event organizers, Institute staff, and Public Safety personnel.
• Guests who violate Institute policies or disrupt the community may be required to leave immediately and may be restricted from future campus events. 

Institute Oversight 

RPI reserves the right to establish additional requirements for guest attendance at specific events to ensure safety and compliance with Institute policy. Failure by student hosts or organizations to comply with this policy may result in disciplinary action under the Student Handbook.

The health and safety of students and other persons on the RPI campus are of paramount importance. During periods of community health emergencies, RPI may implement requirements and restrictions designed to enhance the safety of the RPI community during crises. Requirements may include, but are not limited to, mandatory testing and immunization, social distancing and use of personal protective equipment (PPE), reporting for tracking and tracing purposes, reduction of on-campus activities and visitors, restrictions on events and gatherings, self-quarantine or isolation directives, and de-densification standards, including but not limited to, limitations on the number of people who may gather at any given time.

Responsibility for compliance with these requirements rests with all students attending the RPI campus or living on or near the campus, as well as to any gathering, events or locations where members of the RPI community attend. Because compliance with health and safety requirements are a critical condition for on-campus attendance and participation in academic and other RPI activities during a community health emergency, students who fail to comply may be required, as a non-disciplinary action, to immediately leave campus and resume coursework online, following consultation with a student’s relevant administrator or advisor; and activities of student organizations may be immediately suspended. Repeated, intentional, or egregious non-compliance shall be considered Grounds for Disciplinary Action (GDA) violation of which may result in discipline including, but not limited to, suspension or expulsion of the individual students and/or the student organization. The requirements are subject to immediate change based on the circumstances and nature of the emergency (including but not limited to, the full or partial closure of the Institute, implementation of a mandatory quarantine, required testing, etc.). Details will be communicated to the RPI community in a timely way, and in advance whenever possible.

The “NE” grade is given only by the Dean of Students Office or the Office of Graduate Education to students who have been excused from taking a final exam at its scheduled time. If the examination is not taken by the date specified, the grade automatically becomes an “F.” Once the “NE” grade is changed to an “F,” no other grade change will be accepted. 

Grades of “NE” given in the fall semester must be made up during the spring semester. “NE” grades given at the end of the spring semester must be made up during the summer recess and not later than two weeks after the beginning of the fall semester. The grade of “NE” is not considered in the calculation of the term GPA.

The Vice Provost for the Student Experience can require a student to take a leave of absence if they believe a serious physical or emotional event has made it hard—or may make it hard—for the student to continue their studies at RPI. 

To make this decision, the Vice Provost may ask for input from the Student Health Center, the student’s academic advisor, the student, their family, and others, as needed. 

The rules for this type of leave are the same as for other involuntary leaves started by the SHC Medical Director, Counseling Center Director, or Dean of Students. However, if a student wants to return after this kind of leave, the Vice Provost must approve their return. 

RPI recognizes that students may need time away from their studies for personal, medical, financial, or academic reasons. The Voluntary Leave of Absence (LOA) policy is designed to support students in taking a pause when needed while maintaining a clear and supportive pathway to return. 

A leave of absence from RPI allows a student to step away from academics to focus on personal needs, including treatment or recovery, without jeopardizing future progress toward a degree. 

Eligibility 

All undergraduate and graduate students in good academic and disciplinary standing are eligible to request a voluntary LOA. International students may be eligible to remain in the U.S. for up to 12 months with an approved medical leave, in compliance with federal regulations. 

Duration of Leave 

Students may take a leave for as long as needed. While there is no maximum limit, RPI strongly encourages students to return when ready to be successful. Students who do not return within one calendar year may be administratively withdrawn, but re-enrollment is possible through the readmission process. 

Student Status and Access During Leave 

Students on leave are not registered and do not have active student status. Students may not live in Institute housing, work in student employment, or participate in recognized student organizations while on leave. Students on a LOA do retain access to the following: SIS, RPI Email, Duo, LMS, and Box for up to one year from the effective date of leave. The Mantra (Counseling Center) hotline and tele-counseling remains available for up to 18 months. 

Financial and Health Insurance Considerations 

• Tuition, fees, and housing charges will be adjusted according to Institute and federal regulations.
• RPI financial aid will remain intact for eligible students upon return. Federal aid may change based on FAFSA updates.
• Students enrolled in the RPI HMO Health Plan may continue coverage for up to six months after beginning a leave. RPI can also assist in connecting students with external providers. 

Medical Leaves of Absence 

Students seeking a medical LOA may be asked to provide documentation from a licensed health provider. This documentation helps the Institute support the student’s leave and eventual return. 

Returning from Leave 

To return from a leave, students must apply through the Dean of Students Office by the published deadlines, resolve any outstanding holds or financial obligations, and provide supporting documentation, if required (such as confirmation from a treating professional for medical leaves). 

At times, RPI may need to place a student on a leave of absence or withdrawal to support their well-being or to protect the safety and functioning of the campus community. This decision may be made by the Medical Director, the Director of the Counseling Center, and/or the Dean of Students if a student’s situation: 

• Poses a risk to their own health or safety,
• Poses a risk to others, or
• Creates a serious disruption to Institute operations, activities, or facilities. 

A mandatory leave or withdrawal may be applied in the following cases: 

• Financial Reasons: If a student has unpaid balances with the Bursar’s Office and is unable to meet financial obligations, they may be placed on a financial leave of absence. Outstanding balances (including the current semester) must be paid in full before reinstatement.
• Medical or Psychological Reasons: If professional staff determine that it is in the best interest of a student’s health and well-being not to attend for the semester, a medical leave of absence will be applied.
• Emergency Removal: If the Dean of Students determines that an immediate removal from campus is necessary, a mandatory leave of absence will be recorded to reflect this action.
• Disciplinary Sanctions: If a student is suspended or expelled through the conduct process, a mandatory separation is recorded with the effective date of the sanction.
• Non-Registration: If a student does not register for classes during a given semester, they will be placed on an administrative leave of absence for that term. 

Appeals 
Students will receive written notification if a mandatory leave or withdrawal is applied. A student may submit a written appeal to the Vice Provost of Student Experience within five (5) business days of receiving notice.  

Being placed on a mandatory leave or withdrawal is not considered a disciplinary action and does not trigger the rights of a disciplinary hearing. However, if the situation also involves behavior that violates Institute policy, the student may still face separate disciplinary action. 

The Grade Appeal Policy is to establish a clear, fair, and uniform process by which students may contest the grade assigned to them for a course. Grades reflect exclusively students’ academic achievements and will be changed only in exceptional circumstances. 

General Provisions 
All parties to a grade appeal are expected to be polite and respectful throughout the process. All documents and proceedings associated with specific grade appeals shall remain confidential during and after the process. 

Appeals  

Grounds for Appeals 
Grade appeals shall be based on grading process problems, such as when a student believes an assigned or final grade is incorrect based on the syllabus and other relevant documents. 

Acceptable grounds for a grade appeal could include: 

• An error was made in grade computation or entry.
• The grade was based on standards different than those applied to other students registered in the same course.
• The assigned grade constitutes a substantial departure from the published or announced grading standards for the course. 

This Grade Appeal Policy does not address disputed grades resulting from alleged academic integrity violations. 

Appeal Process 

1. Appeal to the Instructor: A student who believes they have grounds for an appeal should first attempt to resolve the issue with the instructor of the course. Grade appeals should only be made to the instructor and not made to the teaching assistant. 

2. Formal Appeal to the Department Head or Associate Dean: If the student and the instructor cannot resolve the student’s concerns, the student may pursue a formal grade appeal through the department responsible for the course. The student must submit a written statement outlying the grounds for the appeal to the Department Head or Associate Dean (Architecture, Lally School of Management, and Core Engineering) of the department responsible for the course, with a copy to the instructor. Appeals to the Department Head or Associate Dean must be submitted within one week of the instructor’s decision. The appeal letter shall include the following information: 

   1. Student’s name
   2. Student’s current email address
   3. Instructor’s Name
   4. Course title and number
   5. The semester the class was completed and grade received.
   6. A description of the grade dispute.
   7. A summary of the actions the student has taken to resolve the grade dispute and proposed solution.
   8. All relevant documentation related to the grade dispute such as graded assignments, test results, and the syllabus. 

   Upon receipt of the written appeal, the Department Head or Associate Dean will forward the student’s written appeal and supporting documentation to the instructor. The instructor must provide a written response to the Department Head or Associate Dean and the student. The Department Head or Associate Dean will review the documentation presented by the student and instructor and will then provide a written ruling to the student, with a copy to the instructor, within two weeks. 

3.  Formal Appeal to the Dean of the School: A student may appeal the Department Head or Associate Dean’s ruling by submitting a notice of appeal to the Dean of the School responsible for the course. The appeal should identify specific grounds of appeal for further review. Appeals to the Dean must be submitted within one week of the Department Head or Associate Dean’s decision. The Dean or designee will review the appeal and documentation and issue a decision and the basis for it within two weeks. The Dean’s decision will be final. 

RPI complies with the Family Educational Rights and Privacy Act of 1974 (Section 438 of the General Education Provisions Act, Title IV of Public Law 90-247), as amended. This Act provides that students attending any post-secondary educational institution which receives federal funds are entitled to access to their education records kept by the institution in order to inspect and review those records. Students are entitled to petition the Institute for the amendment or correction of any information in their education records which they feel is inaccurate, misleading, or otherwise in violation of their privacy or other rights. Guidelines are also provided for the conduct of informal and formal hearings at which a student may present evidence that the records are inaccurate or misleading and seek to have them amended or corrected. RPI also intends to comply fully with provisions of the Act which limit the disclosure of certain information contained in students’ education records to the following circumstances: 

1. with the student’s prior written consent;
2. as an item of directory information* (as defined in the Institute’s compliance policies) which the student has not refused to permit the Institute to disclose;
3. under the provisions of the Act which allow a university to disclose information without the student’s prior written consent (see the Institute’s compliance policies). 

In certain circumstances, FERPA permits education records to be disclosed by the Institute without the student’s consent, including to parents or legal guardians of dependent students as that term is defined in the Internal Revenue Code. 

In general, RPI presumes that undergraduate students at RPI are dependent students, which permits RPI to give parents access to their education records. However, under the FERPA Compliance Policy, parents of a students who submit to the office of the Registrar appropriate documentation to establish that they should be considered independent of their parents will not be entitled to such access unless other provisions of FERPA allow for such access. (Note: Dependency status used in financial aid determinations may be different from that as defined in FERPA.) Graduate students are not considered dependents. 

Parents of our students play an integral role in their students’ experience. They nurture, support, and challenge their student to succeed. They are almost always in the best position to address the well-being of their student. Accordingly, subject to RPI’s FERPA Compliance Policy and to the extent permitted by law, RPI will generally notify parents of undergraduate students in the following circumstances without the requirement of consent from the student: 

• any separation from the Institute, including academic suspensions and dismissals, disciplinary suspensions and expulsions, mandatory financial leaves of absence, personal leaves of absence and withdrawals, administrative leaves of absence, and involuntary leaves of absence;
• when a student is placed on probation or continued on probation;
• In other circumstances authorized by the Dean of Students where parental notification is believed to be in the best interests of the student’s well-being. 

Nothing about this policy is intended to impose an obligation or duty on the Institute to notify parents. Moreover, RPI fully reserves its rights to make disclosures in all other circumstances permitted by FERPA, some of which may be made to persons other than parents without student consent and regardless of dependency status of the student. See RPI’s FERPA Compliance Policy for details. 

• Directory Information: The Institute intends to make certain “directory information” available for public use. This would be in connection with publicity of athletic events, honors, etc. The following constitutes directory information: the student’s name, address, photographs, telephone number, email, date and place of birth, major field of study, academic load, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees, honors and awards received, class year in school, and most recent previous educational agency or institution attended. A student who does not wish any of this information to be released for a given semester should notify the Registrar in writing by the end of the second week of classes. Directory information is published in various forms during the year and RPI can withhold information only in those cases where written requests are received in accordance with the above-mentioned guidelines. Students must fill out a request to prevent disclosure of directory information for each semester they wish to withhold such information. 

Copies of RPI’s complete Statement of Policy and Procedures in Compliance with the Family Educational Rights and Privacy Act may be obtained upon request from the Office of the Registrar. Any student who believes, after seeking correction through the internal grievance procedures specified in RPI’s policy statement, that the Institute has failed to comply with the provisions of this Act, has the right to file a written complaint: 
Family Policy Compliance Office 
Department of Education
400 Maryland Ave SW
Washington, D.C. 20202 

Tuition and fees apply to in-person, hybrid, and/or remote instruction.  No refunds or credits will be provided should there be a change in course format (i.e. full remote instruction) due to pandemic or any other reason.

Academic integrity and credibility are the foundation of all academic work. It is the commitment to ethically using information, ensuring that all ideas and work presented are your own, and giving credit through proper academic citations.   

Academic Dishonesty  

Academic dishonesty is a violation of the Grounds for Disciplinary Action as described in this handbook. The definitions and examples presented below are a sampling of types of academic dishonesty and are not to be construed as an exhaustive or exclusive list. The academic integrity policy applies to all students, undergraduate and graduate, and to scholarly pursuits and research. Additionally, attempts to commit academic dishonesty or to assist in the commission or attempt of such an act are also violations of this policy. 

The use of generative artificial intelligence tools in student-created work, if done outside of the bounds established by the instructor and/or course syllabus, shall also fall underneath these designations and may be applicable. Students are expected to consult their instructors if they have any questions about the use of AI tools in their coursework. 

Academic Fraud: Academic Fraud is defined as the alteration of documentation relating to the grading process; for example, changing exam solutions after submission negotiate for a higher grade or tampering with an instructor's grade book. 

Collaboration: Collaboration is defined as deliberately facilitating an act of academic dishonesty in any way or form; for example, allowing another student to observe an exam paper or allowing another student to "recycle" one's old term paper or using another student’s work in a paper or lab report without citation. 

Copying: Copying is defined as obtaining information pertaining to a graded exercise by deliberately observing the paper of another student; for example, noting which alternative a neighboring student has circled on a multiple-choice exam. 

Cribbing: Cribbing is defined as the use or attempted use of prohibited materials, information, or study aids in an academic exercise. Examples include using an unauthorized formal sheet during an exam. 

Fabrication: Fabrication is defined as the unauthorized falsification or invention of any information in an academic exercise. Examples include the use of "bought" or "ready-made" term papers, or falsifying lab records or reports. 

Plagiarism: Plagiarism is defined as representing the work or words of another as one's own through the omission of acknowledgment or reference. Examples include using sentences verbatim from a published source in a term paper without appropriate referencing, presenting as one's own the detailed argument of a published source, or presenting as one's own electronically or digitally enhanced graphic representations from any form of media.  

Sabotage: Sabotage is defined as the destruction of another student's work. Examples include destroying a model, lab experiment, computer program, or term paper developed by another student. 

Substitution: Substitution is defined as utilizing a proxy, or acting as a proxy, in any academic exercise. Examples include taking an exam for another student or having a homework assignment done by someone else. 

Consequences for Academic Dishonesty 

A violation of Academic Integrity policy is, by definition, considered a flagrant offense to the educational process. It is taken seriously at RPI and will be addressed in an effective and educational manner. The instructor decides how to handle violations on a case-by-case basis. If found responsible for committing academic dishonesty, a student may be subject to one or both types of penalties: an academic (grade) penalty administered by the instructor and/or disciplinary action through the RPI judicial process described in this handbook. 

Academic Penalty 
Within a class, the instructor may require the student to redo the assignment for a reduced grade, assign the student a failing grade for the assignment, assign the student a failing grade for the class, or terminate participation in a research project.  
 
Disciplinary Action 
Requests for disciplinary action will result in a judicial inquiry. A student may be subject to any of the following types of disciplinary action if judicial action is pursued by the instructor: warning, probation, suspension, expulsion, and/or alternative actions as agreed on by the student and hearing officer(s). It should be noted that no student who allegedly commits academic dishonesty will be able to drop or change the grade option for the course in question and is not eligible to request an F examination for the course. Students found in violation of the academic integrity policy are also prohibited from dropping a course to avoid the academic penalty. Any finding of responsibility will result in an alert to the Registrar to restrict this course action. Any finding of responsibility is also subject to disciplinary reporting policies (i.e. what is reportable to graduate and professional schools, employers, etc.).  

Faculty Procedures for Responding to Academic Dishonestly 

If there is a reason to believe a student in a course may have been involved in academic dishonesty, then the instructor will contact the student(s) about alleged misconduct and schedule a meeting to discuss the allegations. This meeting should occur within ten (10) Institute business days of having discovered the possible dishonesty. 

When meeting with the student, the instructor will review the circumstances and evidence related to the suspicion of academic dishonesty and allow the student the opportunity to provide their perspective on the situation. After reviewing the situation and speaking with others who might be involved or have knowledge of the situation, the instructor will determine the nature and extent of the violation, if any, by the accused student. If it is concluded that a student has violated the Institute academic dishonesty policy, it is the faculty member’s responsibility to determine the academic (grade) penalty (i.e., failure of the course, significant reduction of the final grade, etc.) and to communicate this decision to the student in writing. This communication should occur within five (5) Institute business days of having met with the student. Included in this written notification should be information regarding the student’s option to appeal the grade decision and of the procedure and time limit in which to do so. 

Instructors who choose to apply an academic sanction to a student found responsible for committing academic dishonesty must complete the Academic Integrity Violation Report Form on the Dean of Students website within one week of their determination. The documentation should be submitted with the report that includes any exams or assignments involving cheating, crib sheets, witness statements, or other materials deemed relevant to the case. The incident of academic dishonesty will be kept on file in the Dean of Students Office as a record of the incident and a way to track repeat or multiple offenses by the same student(s). 

When submitting the Academic Integrity Violation Report Form, the instructor can request that formal judicial action be taken against a student in addition to the established academic penalty. Such requests will be referred to the Director of Student Rights, Responsibilities, & Conduct. The documentation will be reviewed, assigned to a hearing officer, and adjudicated in accordance with Institute protocol. 

Appeal Process 

Decisions regarding grades are initially the responsibility and jurisdiction of the course instructor and the school in which the academic dishonesty occurred. Any appeal of an academic penalty for academic dishonesty falls under the same authority. Therefore, a student can submit a written appeal of an academic penalty to the Department Head within five (5) Institute business days of being notified of the faculty member's decision. If the course professor is the Department Head or there are other circumstances that could create the perception of bias, steps must be taken to use other appropriate individuals for the appeal process. 

The Department Head, or designee, will review the appeal based on the facts and circumstances of the case and the appropriateness of the original sanction. A determination should be made and communicated to the student and the professor within ten (10) Institute business days of receiving the appeal. Included in this written notification will be information regarding the student's next option to appeal the grade decision and of the procedure and time limit in which to do so. 

If the student or instructor believes they have grounds for appealing the decision of the Department Head (e.g., new evidence), both parties have the option to submit a written appeal to the Dean of the School within five (5) Institute business days of receiving the decision. The Dean will then render a decision based on the facts and circumstances of the case and the appropriateness of the sanction. This determination should be communicated to the student and the professor within ten (10) Institute business days of receiving the appeal. 

The decision of the Dean of the School may be subject to final determination by the Provost, with good cause and at the written request of either party involved, within five (5) Institute business days of notification of the Dean of the School's decision. The Provost is unconstrained in the procedure they choose to employ in the context of such a review. The Provost is the final level of appeal and their decision stands as final for both the student(s) and professor involved. The Provost will render a decision based on the circumstances of the case and the appropriateness of the sanction. This determination should be made and communicated to the student and the professor within ten (10) Institute business days of receiving the appeal. 

All students, faculty, staff, and others participating in RPI programs are subject to the provisions, obligations, and responsibilities set forth in the Intellectual Property Policy of the Institute (https://research.rpi.edu/policy) as it may be amended from time to time. This policy is binding on all members of the RPI community, whether an individual has signed a separate intellectual property agreement with RPI or any third party.

This policy covers the ownership, distribution, and commercial development of intellectual property, whether such intellectual property is patentable, copyrightable, subject to trademark registration, or some other means of formal protection. Copies of this policy are available in all Deans' offices, as well as the offices of the Provost and Vice President for Research.

This policy defines the circumstances under which a student nearing the completion of their degree at RPI, who passes away while enrolled but before the degree is conferred, may be awarded a degree or certificate posthumously. 

Criteria for Undergraduate Students 

A deceased student who has not completed all requirements for their undergraduate degree at the time of death may be awarded a degree/certificate posthumously based on the percentage of curriculum completed: 

Degree that the student was pursuing will be posthumously awarded provided: 

1. The student was in good standing at the time of death with no disciplinary actions pending.
2. The student was within 16 credits (one semester) of completing all degree requirements.
3. The Dean of the school associated with the student’s primary major approves the degree, having verified that the above conditions have been met. 

Degree with B.S. in General Engineering, B.S. in General Management, etc. (depending on the student’s school) may be awarded if the student completed more than 75% of the degree requirements but did not meet the criteria outlined in (1). 

A certificate of achievement may be awarded if the student was in good standing at the time of death with no disciplinary actions pending and completed less than 75% of the degree requirements but completed at least one semester at RPI 

Criteria for Graduate Students 

A deceased student who has not completed all requirements for their graduate degree at the time of death may be awarded the degree/certificate they were pursuing posthumously, provided the following conditions are met: 

Degree that the student was pursuing will be posthumously awarded provided: 

1. The student was in good standing at the time of death with no disciplinary actions pending.
2. For a master’s student: The student was enrolled in the final semester of credits required to earn their degree or within 9 credits of completing all degree requirements.
3. For a doctoral student: The student has completed all required coursework for their degree but has not yet submitted and/or defended the final dissertation. The student’s doctoral committee will determine whether the work completed merits the awarding of the degree.
4. The Dean of the school associated with the student’s primary major approves the degree after verifying that either condition (1b) or (1c) above have been met. 

A certificate of achievement may be awarded if the student was in good standing at the time of death with no disciplinary actions pending and completed at least 9 credits but less than the requirements listed in (1) above.  

Formal excuses are not required for medical absences for up to a week of missed classes. Students may contact their faculty directly to discuss completing missed assignments and exams. 

Students missing more than a week of classes due to illness will be required to provide a doctor’s note or other supporting documentation to the Dean of Students Office. A student support dean will communicate the receipt of the note (with expected end date) to the relevant faculty. 

RPI is committed to maintaining a safe and healthy learning, living, and working environment in which no member of the RPI community is, on the basis of sex, sexual orientation, gender identity or gender expression, excluded from participation in, denied the benefits of, or subjected to discrimination in any Institute program or activity. Prohibited sex discrimination includes sex-based harassment in the form of Sexual Misconduct, which encompasses dating violence, domestic violence, non-consensual sexual contact, sexual assault, sexual exploitation, and stalking, as defined by Title IX and under RPI Title IX and Sexual Misconduct Policy and Procedures.  Sexual Misconduct including but not limited to Sexual Harassment, Sexual Violence, Dating and Domestic Violence and Stalking, are forms of illegal discrimination in that they deny or limit an individual’s ability to participate in or benefit from the Institute’s programs or activities. 

In support of the overall goals of RPI, the purpose of Institute’s Title IX and Sexual Misconduct Policy and Procedures is to maintain a campus living, learning and working environment that supports the Institute’s educational mission, maintains respect and dignity for members of the RPI community, and protects the rights of all members of the campus community. The Institute’s Title IX and Sexual Misconduct Policy and Procedures are intended to foster personal responsibility, high ethical values, individual accountability and civility toward others. 

Faculty, staff and students alleging sex-based discrimination, including acts of Sexual Misconduct, must follow the procedures and processes promulgated within the Institute’s Title IX and Sexual Misconduct Policy and Procedures. Allegations of Sexual Misconduct involving faculty, staff and students will be investigated and adjudicated as set forth in such policy. 

When such conduct involves students or employees from two or more educational institutions, such institutions may work collaboratively to address the conduct provided that such collaboration complies with the Family Educational Rights and Privacy Act.

If you are a student of the Institute filing a report against an employee of the Institute or against a non-student third-party, any finding of a violation of Title IX, applicable state or federal law, or Institute policy will be administered in accordance with the Institute’s Title IX and Sexual Misconduct Policy and Procedures and RPI Human Resources Policy Guidelines. 

If the report involves a faculty member, any finding of a violation of Title IX, applicable state or federal law, or Institute policy will be administered in accordance with the Institute’s Title IX and Sexual Misconduct Policy and Procedures and the RPI Faculty Handbook. 

The Complaint procedures set forth in Institute’s Title IX and Sexual Misconduct Policy and Procedures are administrative in nature and are separate and distinct from the criminal and civil legal systems. The Institute encourages Complainants to pursue all remedies available to them, including reporting incidents of potential criminal conduct to law enforcement. If the conduct in question is alleged to be a violation of both Institute policy and the law, the Institute will proceed with its normal process, regardless of action or inaction by outside authorities. Decisions made or sanctions imposed through these or other Institute procedures are not subject to change because criminal or civil charges arising from the same conduct are dismissed, reduced, or rejected in favor of or against the Respondent. 

Sexual Misconduct Bill of Rights

All students have the right to:

1. Make a report to local law enforcement and/or state police;
2. Have disclosures of domestic violence, dating violence, stalking, and sexual assault treated seriously;
3. Make a decision about whether or not to disclose a crime or violation and participate in the judicial or conduct process and/or criminal justice process free from pressure by the institution;
4. Participate in a process that is fair, impartial, and provides adequate notice and a meaningful opportunity to be heard;
5. Be treated with dignity and to receive from the institution courteous, fair, and respectful health care and counseling services, where available;
6. Be free from any suggestion that the reporting individual is at fault when these crimes and violations are committed, or should have acted in a different manner to avoid such crimes or violations;
7. Describe the incident to as few institution representatives as practicable and not be required to unnecessarily repeat a description of the incident;
8. Be protected from retaliation by the institution, any student, the accused and/or the respondent, and/or their friends, family and acquaintances within the jurisdiction of the institution;
9. Access to at least one level of appeal of a determination;
10. Be accompanied by an Advisor of choice who may assist and advise a reporting individual, accused, or respondent throughout the judicial or conduct process including during all meetings and hearings related to such process; and
11. Exercise civil rights and practice of religion without interference by the investigative, criminal justice, or judicial or conduct process of the institution.

At a hearing, Students also have the following procedural rights:

1. The right to an Advisor of choice
2. The right to be informed of the rules for participation at a hearing;
3. Access to directly-related available evidence in the case file; and
4. Right to make an impact statement regarding sanctions.

The Sexual Misconduct Policy can be accessed in full at: https://sexualviolence.rpi.edu.

Reporting Complaints of Sexual Harassment and Sexual Misconduct

Individuals may report an allegation of Sexual Misconduct, including but not limited to Sexual Harassment, Sexual Violence, Dating and Domestic Violence and Stalking, that deny or limit an individual’s ability to participate in or benefit from the Institute’s programs or activities by visiting,  https://sexualviolence.rpi.edu/reporting. Inquiries or reports may also be referred to RPI’s Title IX Coordinators,  the RPI Department of Public Safety, and/or to the U.S. Department of Education’s Office for Civil Rights: 

Office for Civil Rights, New York Office
U.S. Department of Education 32 Old Slip, 26th Floor
New York, NY 10005-2500
Telephone: 646-428-3900
FAX: 646-428-3843; TDD: 800-877-8339
Email: OCR.NewYork@ed.gov

Individuals may file a report directly with local law enforcement agencies by dialing 911. Individuals who want to report a sexual assault on a New York college campus to the New York State Police may call the dedicated 24-hour hotline at (844) 845-7269. In an emergency, call 911 and ask for the New York State Police. To review support resources available, individuals may visit https://sexualviolence.rpi.edu/resources, and/or call the New York State Domestic and Sexual Violence Hotline at (800) 942-6906; in New York City, call (800) 621-HOPE (4673) or dial 311.

Title IX Coordinators

RPI’s Title IX Coordinators are responsible for coordinating the Institute’s compliance with Title IX, and overseeing the Institute’s response to reports of alleged violations of RPI’s policies regarding discrimination and Sexual Misconduct by students, staff, faculty, and third parties.

All allegations of Sexual Harassment and Sexual Misconduct should ultimately be directed to a Title IX Coordinator.

In accordance with Federal and State law, the following notice is provided: The Institute’s Annual Security Report contains all campus crime statistics reported to the Department of Education. The Annual Security Report is published by the Department of Public Safety, which is the designated college campus office authorized to provide such the campus crime statistics for the Institute. The Annual Security Report is located at: http://www.rpi.edu/dept/public_safety/stats/. The U.S. Department of Education website address for campus crime statistics is: https://ope.ed.gov/campussafety/#/.

The Campus Climate Assessment is published by the Office of Human Resources, which is the designated college campus office authorized to provide such information for the Institute. The Campus Climate Assessment is located at: https://sexualviolence.rpi.edu/.

In addition, information about sex offenders, if any, living or working at RPI, will be available at the Department of Public Safety. For more information about, and access to, New York's "Sex Offender Registry," go to: http://www.criminaljustice.ny.gov/nsor/ . 

The RPI Union has established policies and guidelines concerning the use of the Union and its facilities. The following is a partial list of the policies that are likely to affect a user of the building.

I. UNION AFFILIATION

A. Individuals

RPI students, faculty, staff, alumni, and their spouses and dependents shall be considered members of the RPI community. As such, they, and their invited guests, shall be allowed the use of the Union building and facilities. Only activity fee-paying students may participate in student elections and hold office in clubs.

B. Clubs and Organizations

Clubs and organizations are divided into five categories. These categories are ranked in order of priority for use of the Union building and facilities. They are, in order, Funded, Recognized, Affiliated, Forming, and Not Recognized. In the case of the first four categories, they must meet the criteria for club approval.

• Funded denotes those clubs and activities that have been approved by the Executive Board and are financially responsible to the RPI Union.
• Recognized denotes those clubs and activities approved by the Executive Board that are not fiscally responsible to the RPI Union.
• Affiliated, in general, denotes those activities that are not recognized by the Executive Board, but are recognized by some branch of RPI (e.g., the Dean of Students Office, academic departments, etc.).
• Forming are those clubs that have started the process of becoming a Union recognized club.
• Not Recognized includes all activities that have not applied for classification, or do not meet the requirements for any other classification.

II. USE OF THE BUILDING

A. Public Restrictions

1. Only members of the RPI community and their invited guests are permitted to use the services of the RPI Union.
2. Consistent with the laws of the State of New York, no dogs or other pets are allowed in the building (except service dogs).

B. Scheduling

1. Meeting Rooms
2. Persons or groups wishing to reserve a meeting room should contact the Reservation Services Coordinator in the RPI Union Administration Office. Organizations that the Union funds or recognizes shall have the highest priority. The RPI Union shall set additional policies regarding reserving meeting rooms.
3. McNeil Room
4. The Union shall define the scheduling policy for reserving the McNeil Room. Persons or groups wishing to reserve the McNeil Room should contact the Reservation Services Coordinator in the RPI Union Administration Office as far in advance of the event as possible.

C. Restrictions

1. Tobacco Use Policy
2. Smoking and the use of tobacco products are prohibited in all Institute facilities and outdoor areas.
3. Alcohol Policy
4. Alcohol is prohibited in the RPI Union with the exemption of the Clubhouse Pub and other spaces in the Union that receiveAlcohol Review Committee permits and other permits as needed.

D. Advertising

1. Sign Board Policy
2. This is for RPI events. Sign boards and banners are allowed to be displayed on the south balcony by reservation. Other spaces inside and outside the Union building require special permission.
3. For the complete sign board policy and to reserve space, contact the Reservation Services Coordinator in the RPI Union Administration Office.
4. Poster Policy
5. There are several poster boards in the Union designated for general posting. Some areas are restricted to posters for certain activities and groups. All posters must be approved and stamped in the RPI Union Administration Office; a maximum of five may be placed in the Union. During school elections, additional restrictions may also apply. A list of election rules is available from the Student Senate Elections Commissionor in the RPI Union Administration Office.
6. Flyers Policy
7. Distribution of flyers and table tents is for RPI events and must be coordinated with the RPI Union Administration Office.

E. Political and Religious Activity

Detailed information about student government policy related to political and religious activity in the Union, or activity conducted by the Union or one of its funded organizations, is available on the RPI Union website: http://www.union.rpi.edu.

III. RPI UNION CONSTITUTION

In order to provide students with the most recent version of the RPI Union Constitution, the complete document has been placed on the web at: https://sites.google.com/view/rpistugov/record.

All students are encouraged to familiarize themselves with the official Union Constitution. As always, a hard copy of this document is available in the Union Administration or the Dean of Students Office.

The purpose of the Student Living and Learning Policies are to outline the regulations and procedures that will apply to the provision of housing to students and others at RPI.

All students are required to live in RPI residence halls (and participate in a dining plan) during the freshman and sophomore years, and while participating in The Arch summer session. Undergraduate students transferring to RPI after their sophomore year are required to live in RPI housing for at least one year (unless space is not available) to facilitate the transition, develop a strong connection to the campus and the multitude of available resources. All other RPI students, including graduate students, seniors, and juniors (while not participating in The Arch summer term), may choose to live off-campus.

Sophomore students may be granted a housing waiver allowing them to live in approved Fraternity and Sorority housing by completing a waiver before the sophomore lottery begins, provided that the applicable organization is in good standing and has signed the current Fraternity and Sorority Life Agreement. Except where the Institute has determined that an ongoing health or safety situation exists, upperclassmen and graduate students living in the Fraternity and Sorority organization residence at the time a revocation or suspension takes effect may remain in residence until the end of the then-current academic semester. 

In addition to residence hall specific community expectations, students must assume the responsibilities outlined in the Student Living and Learning Policies, as well as abide by all local, state, and federal laws.

Such rules and regulations, together with those outlined in this handbook, the Residence Agreement, and other Student Living and Learning publications, are conditions of occupancy for all residence hall and apartment residents. It is each resident's obligation to be familiar with these policies. 

The ethical principles that apply to everyday academic community life also apply to the use of information and networking resources. Every member of the RPI community has basic rights and responsibilities. It is unethical for anyone to violate these rights or ignore these responsibilities. 

Furthermore, everything that is technically possible is not necessarily ethical or legal. Anyone who uses RPI's computer systems and networks is responsible for meeting the standards outlined in RPI's policy. 

To participate in community life, we expect for ourselves and extend to others the freedom to express ideas and a respect for privacy, for property, and for the environment in which we work. In community life, these expectations are reflected in the privileges and responsibilities afforded to each of its members. 

The privilege of access to RPI's information systems imposes certain responsibilities and obligations and is granted subject to Institute policies and local, state, and federal laws. (The phrase "RPI's information systems" refers to RPI’s network and all of RPI’s information resources and services.) 

Appropriate use should always be ethical, reflect academic honesty and community standards, show restraint in the consumption of shared resources, and be in compliance with RPI's policies and state and federal law. It should demonstrate respect for intellectual property; ownership of data; system security mechanisms; and individuals' rights to privacy and to freedom from intimidation, discrimination, harassment, and unwarranted annoyance. Appropriate use of RPI's information systems includes instruction; independent study; authorized research; independent research; communication; and official work of the offices, units, recognized student and campus organizations, and agencies of the Institute. 

The complete text of RPI's Cyber Citizenship Policy, outlining the privileges, responsibilities, and obligations of those who participate in RPI's electronic community, is available at https://policy.rpi.edu/policy/cyber-citizenship. Students may also request extra copies from the Voorhees Computing Center Help Desk or the Dean of Students Office. 

The Cyber Citizenship Policy is an Institute wide policy intended to allow for the proper use of all RPI's information systems, effective protection of individual users, equitable access, and proper management of those resources. It should be taken in the broadest possible sense and applies to RPI network usage even in situations where it would not apply to the devices in use (for example, student-owned devices connected to the campus network). The policy is intended to supplement, not replace, all existing laws, regulations, agreements, contracts, and RPI policies that currently apply to these services. 

The policy contains sections on: 

• Appropriate Use and Authorized Users
• Responsibilities and Privileges
• Prohibitions
• Relationship to Other Policies
• Reporting Violations
• Enforcement and Sanctions 

As a condition of using information systems at RPI, you must be familiar with this policy and observe it. Persons in violation of the policy are subject to the full range of sanctions, including, but not limited to, the loss of computer or network access privileges, disciplinary action, dismissal from the Institute, and legal action. Some violations may constitute criminal offenses and be subject to local, state, and/or federal prosecution. 

The operation of unmanned aerial vehicles (UAVs) or “drones” over RPI property is prohibited except where specifically authorized in writing for research, educational, and other purposes consistent with RPI’s mission. UAV operation is regulated by the Federal Aviation Administration (FAA) and, in some cases, local law.

All UAV operations that are conducted as part of an authorized RPI activity (including, but not limited to classroom, research, or club activities) must comply with all FAA regulations regardless of whether they occur over RPI property. These regulations differ somewhat depending on whether the UAV is operated:

1. by a student for unpaid educational use. See https://www.faa.gov/uas/recreational_fliers/ (Note: The FAA refers to this as “recreational” use, but has interpreted this use to include operation by students as a component of curricula at an accredited educational institution); or
2. by a faculty member, employee, or contractor as part of their job duties, including a research or classroom activity. See: https://www.faa.gov/uas/educational_users/ (Note: These rules include a requirement that the operator hold a Remote Pilot Certificate for operation of UAV).

The UAV operator is responsible for understanding and following these regulations.

In all cases, RPI requires that the following rules be followed, absent special permission in writing issued by the Director of Public Safety or his/her designee:

1. The UAV must be registered with the FAA, as required by law: https://www.faa.gov/uas/getting_started/register_drone
2. The UAV must weigh less than 10 lbs.
3. The UAV must always remain within the line of site of the operator.
4. The UAV must remain below 400ft above ground level, and fly at a velocity at or below 50 mph.
5. The UAV must not be flown over residential areas, or in other areas where persons are likely to be outdoors, including parks, schools or campuses, business or retail areas, stadiums, beaches, or outdoor events.
6. The UAV must be operated in daylight hours only.
7. The UAV must be operated in a safe manner.
8. The UAV may not be used to stalk, harass, surveil, follow, intimidate, or monitor individuals.
9. The operator of the UAV must always comply with RPI’s Policy on Electronic Citizenship, and other RPI policies.
10. No photography or video may be taken by the UAV unless specifically authorized in writing by the Office of Community Engagement and Communications.

Approval and Notification

Written permission must be obtained to operate a UAV over Institute property (including any buildings, grounds, or land that is owned by or controlled by RPI via leases or other formal contractual arrangements). Permission may be granted only for specific time periods and only for the specific geographic flight areas designated in the written permission. In general, permission will not be granted to conduct UAV operations over the main Troy campus including in student residential areas. To be eligible to seek permission, the proposed UAV flight must be part of an authorized RPI activity (including, but not limited to classroom, research, or club activities).

• Permission for UAV operations related to a class, academic research, or a school-sponsored organization must be obtained in writing from the Dean or Associate Dean of the School and from the Department of Public Safety,
• Permission for UAV operations related to RPI student clubs and organizations that are not sponsored by a School must be approved in writing by the Dean of Students and by the Department of Public Safety.

Permission must first be obtained from the designated Dean and then submitted to the Department of Public Safety at least 5 days prior to the planned operation. The operator is responsible for complying with any conditions imposed by the Department of Public Safety in granting the permission.

Third-Party Operations 

Any UAV operations over RPI Property shall be for research, educational, and other purposes consistent with RPI’s mission. No third party shall conduct such operations unless retained or sponsored by a RPI staff or faculty member who follows the Approval and Notification procedures set forth above, The RPI faculty or staff sponsor shall be responsible for ensuring that the party conducting the operations is aware of this policy and shall accompany the third-party during flight operations.

Accidents 

Any accident involving the UAV that results in damage to a person or property must be reported immediately to the Department of Public Safety.

The RPI campus has tunnels and designated confined spaces for access to steam pipes and utility chases at various locations. Confined spaces are marked with signs indicating that the space has been designated as a confined space, and entry is allowed by permit only. Because of the danger inherent in these locations, steam tunnels and designated confined spaces may be entered only by authorized personnel. Access to any roof of any Institute Building is prohibited unless specifically authorized by the Division of Administration and

Environmental Health and Safety. Students found to have entered a steam tunnel, any designated confined space, or unauthorized access to a roof on an Institute Building are subject to disciplinary action.

The Institute has installed security technology, access control system, emergency exit alarms, and emergency phones to facilitate the safety and security of the campus. Tampering with security camera, access control devices, emergency exit alarms, and emergency phones creates a safety and security risk; these are serious offenses and will be treated as such.

New York State Education Law, Sections 6430-6435, requires all colleges and universities to adopt regulations for the "maintenance of public order on college campuses and other college property used for educational purposes and produce a program for the enforcement thereof." The law requires each college to file such rules and regulations with the New York State Education Department.

New York State Education Law Sections 6430-6435

The trustees or other governing board of every college chartered by the regents or incorporated by act of the legislature shall adopt rules and regulations for the maintenance of public order on college campuses and other college property used for educational purposes and produce a program for the enforcement thereof. Such rules and regulations shall prohibit, among other things, any action or situation which recklessly or intentionally endangers mental or physical health or involves the forced consumption of liquor or drugs for the purpose of initiation into or affiliation with any organization. Such rules and regulations shall govern the conduct of students, as well as visitors and other licensees and invitees on such campuses and property. The penalties for violations of such rules and regulations shall be clearly set forth therein and shall include provisions for the ejection of a violator from such campus and property, and in the case of a student violator his/her suspension, expulsion, or other appropriate disciplinary action and in the case of a student organization which authorizes such conduct, rescission of permission for that organization to operate on campus property. Such penalties shall be in addition to any penalty pursuant to the penal law or any other chapter to which a violator or organization may be subject. A copy of such rules and regulations shall be given to all students enrolled in said college and shall be deemed to be part of the bylaws of all organizations operating on said campus which shall review annually such bylaws with individuals affiliated with such organizations.

Academic freedom is essential to a university community. Freedom of speech and freedom of assembly are essential to academic freedom. Every member of the academic community should be free to pursue full involvement in the educational process of the university without interference from others. All members of the university community should be able to express their views by words and actions and to express by words and actions their opposition to the views and opinions of others. To preserve these rights all members of the university community have a responsibility to conduct themselves so that such rights may be exercised without interfering with the rights of others and without fear of violence or injury or interference.

The following rules and regulations are adopted to maintain public order on the university campus and other university property.

1. Any act which would constitute a violation of federal, New York, or local law if committed off campus is prohibited on campus or on other university property.
2. No unauthorized person or persons shall interfere with reasonable and free access to, exit from, and normal use of any university building, classroom, or other university premises.
3. No unauthorized person or persons shall interfere with the freedom of movement or speech of any individual or group.
4. When a speaker is the object of protest or controversy, no unauthorized person or persons shall take any sign or other demonstration impediments into the building where the speech is to take place.
5. Every person who attends any lecture, speech, discussion, or public event shall treat all participants in an orderly and reasonably courteous manner.
6. No unauthorized person or persons shall disrupt or interfere with classes, educational activities, or any events sponsored by any university officer or official, faculty group, or student group.
7. No unauthorized person or persons shall utilize or threaten physical force, physical harassment, or physical obstruction.
8. No person or persons shall use language or actions likely to provoke or encourage physical violence.
9. No person or persons shall use, in public, language or gestures which are unreasonably abusive or obscene.
10. No person or persons shall, without proper authority, occupy any university buildings or premises.
11. No person or persons shall examine, disturb, or destroy university records without permission of the person authorized to deal with such records.
12. No person or persons shall cause injury or damage to person or property.
13. Any action or situation which recklessly or intentionally endangers mental or physical health or involves the forced consumption of liquor or drugs for the purpose of initiation into or affiliation with any organization is prohibited.
14. The possession of dangerous weapons, chemicals, explosive devices, or materials including, but not limited to, firearms, air guns, prohibited knives (such as switch knives, swords, daggers, gravity knives, throwing stars, and knives with blades more than three inches long), ammunition, slingshots, metallic knuckles, bows and arrows, fireworks, and bombs is prohibited.
15. In addition to complying with the requirements of the foregoing specific regulations, which are not exhaustive, members of the academic community shall conduct themselves in a manner which does not unreasonably disrupt the academic community or unreasonably infringe upon the rights of others.

Procedures

When requested by the Dean of Students or designee, persons engaged in any demonstration, meeting, or other occasion on campus or on Institute property used for educational purposes, or on other Institute property shall identify themselves in a manner satisfactory to the Dean or designee. Only persons who are current students, faculty, and staff will be permitted to engage in such activities on RPI property and may only do so by complying with these procedures.

Only peaceful demonstrations are appropriate in an academic community and the Trustees are confident that no member or group of the Institute community will go beyond the bounds set by these regulations. To maintain the safety and to safeguard the interests of all members of the Institute community, any group or individual planning a demonstration must apply for Approval of Peaceful Demonstration to the Dean of Students Office at least seven (7) days prior to the proposed demonstration date and include its proposed location and the object of the intended protest, or other purpose. If a situation emerges for which a seven-day notice is neither appropriate nor practical, the Dean of Students shall exercise reasonable discretion by reviewing the application to reasonably assure student safety and to safeguard the interests of all members of the RPI community.

At any demonstration, meeting, or other occasion, judgment as to whether the regulations are being observed shall be made at the scene by the Dean of Students or designee. The Dean of Students or designee may, before making a judgment, consult with appropriate individuals at the scene who are not involved in the demonstration, meeting, or other occasion.

Responsibility for exercising such judgment shall rest solely with the Dean of Students or designee. It must be emphasized that judgment as to whether the regulations are being observed shall not be exercised by demonstrators, those demonstrated against, or spectators in contradiction to the expressed judgment of the Dean of Students or designee, except at the risk of such individuals.

If the Dean of Students or designee at the scene of any demonstration, meeting, or other gathering determines that one or more of the regulations are being breached, they will request the participants to modify their conduct to comply with the regulations, indicating briefly and informally the nature of the breach of regulations and the requested corrective action. All participants and spectators shall comply immediately, fully and cooperatively with the requests of the Dean of Students or designee.

Should any participant or spectator decline to comply with the requests of the Dean of Students or designee, they shall be subject to ejection from the campus and, in the case of students, faculty, and other staff, subject to disciplinary action by the university including suspension, expulsion, or other disciplinary action. Thereafter if, in the judgment of the President or any one of the President's designees, there appears to be a clear and present danger of injury to person or property, or disruption of university operations is threatened, the President or designee shall seek the aid of Public Safety, the courts, or other civil authority in maintaining or restoring order including, when appropriate, ejection of the violators from the campus or other Institute property.

Hearings and Disciplinary Action

If any student, group of students, or student organization becomes subject to disciplinary action as provided for in these rules and regulations, steps shall be taken to determine whether:

• The regulations have been breached; or
• The person(s) so violating willfully disobeyed any reasonable request of the Dean of Students or designee.
  1. In the case of a student, group of students, or organization comprised primarily of students, all alleged violations of the rules will be adjudicated within RPI's Judicial System in accordance with its procedures which are published by the Institute.
  2. No person who was involved in any incident which is the subject of a disciplinary hearing shall sit in judgment.
  3. Nothing in these rules shall prevent an informal discussion and settlement of an incident through normal administrative procedures if the alleged violator shall request such informal settlement in writing. Settlement of such informal discussion shall provide for expulsion, suspension, rescission of permission for an organization to operate on public property, or other appropriate disciplinary action. Informal settlement shall not bar the right of appeal.
  4. Violations alleged against members of the faculty shall be adjudicated in accordance with the Faculty Handbook.
  5. Violations alleged against staff members shall be adjudicated in accordance with the Human Resources Policy Guidelines.

Members of the Institute community are as citizens subject to penalties. In addition, they are subject to rules pertinent to the Institute community. Therefore, any student may be subject to disciplinary action, as provided herein, in addition to such penalties as may be imposed by civil authorities. If visitors, licensees or invitees, or other persons who are not members of the academic community shall decline to comply with the request of the Dean of Students or designee or to comply with these rules, such persons shall be advised that they are no longer welcome on campus or on other Institute property and shall be requested to leave. If such persons fail to comply with such request, the President or the President's designees may resort to the courts or other civil authority to enforce the request.

All motor vehicles (including motorcycles and mopeds) must be registered. Parking at RPI is limited and student vehicles are restricted by permit to specific areas on campus. Parking permits and copies of the driving and parking regulations are available from the Parking Office.

Parking regulations can be modified by the Parking and Transportation Office to meet changing needs. Students, faculty, and staff will be publicly notified of significant changes. Student ticket appeals are decided by the Student Motor Vehicle Court, a subcommittee of the Judicial Board defined within the Judicial Board bylaws

Freshmen living in a residence hall are prohibited from bringing a motor vehicle to the RPI campus. Vehicles parked on or contingent to the campus must comply with campus and municipal parking regulations or may be ticketed and towed at the owner's expense.

The Institute will conduct fire drills during the fall, spring, and summer terms. A fire alarm is an Institute order to vacate the building. Familiarize yourself with exits and evacuation procedures and follow the directions of staff and fire safety officers. Failure to do so and/or to evacuate is very serious and may result in judicial action.

Tampering with fire warning devices, fire protection systems, portable fire extinguishers and other fire safety equipment, creating a fire safety hazard, and/or activating a false alarm are serious offenses and will be dealt with as such. Additionally, any student who activates a false fire alarm is subject to a $200 fine, legal prosecution, and disciplinary action (including expulsion) in any of the following circumstances:

• Knowingly reporting a false alarm
• Malicious intent to set off the alarm
• Avoidable accident
• Second occurrence of carelessness

When a fire alarm sounds in any Institute building, including RPI-owned Fraternity and Sorority structures, it must be assumed to be legitimate. Therefore, the following procedure will be observed:

Evacuate the building immediately and move away from the structure while awaiting the arrival of Public Safety and the Fire Department. No one is to re-enter a building or shut off the alarm system except Fire Department or Public Safety personnel.

Use of E-Micromobility Devices The use of e-micromobility devices on RPI properties is prohibited, except for conditional use of e-bikes. E-bikes can be ridden on RPI properties if riders: 

• Ride e-bikes only on roadways
• Do not ride on any pedestrian area including sidewalks, walking paths, or green spaces
• Follow all state and local traffic rules
• Store e-bikes properly in authorized outside locations provided by RPI (bike racks only)
• Do not charge e-bikes or batteries on RPI properties
• Do not bring e-bikes or batteries inside any RPI properties

Storing and Parking of E-Micromobility Devices Storing or parking e-micromobility devices inside RPI buildings is prohibited. E-bikes must be stored properly on outdoor bike racks provided by RPI. Charging E-Micromobility Device Batteries Charging batteries associated with e-micromobility devices is not permitted anywhere on RPI property, including inside or outside buildings. 

Exception to this Policy 

E-micromobility devices necessary for the assistance of any individual with a documented qualified disability are exempt from this policy. For more information regarding the exception, students should contact the Office of Disability Services and employees should contact the Office of Human Resources.

The campus card must be always carried and must be presented when requested by an Institute official, residence life staff member, a RPI Union official, or campus Public Safety officer.

The campus card is issued to active students at RPI and is identification for the Institute. The card is the property of RPI, issued by the Campus Card Office to the cardholder only. Use of the campus card can be revoked at the Institute's sole discretion for any violation of policies and procedures of its use. Access privileges of the card are deactivated when the student's active status ends.

Campus cards are used for access to many buildings, your residence hall, meal plan, RPI Advantage Dollars for campus food establishments, campus vending machines, and athletic events.

Diversity is best understood as a quantity of people that represent various colors, cultures and creeds within a single community. Inclusion would be the quality of life that is provided for people of various backgrounds to live, learn and work together harmoniously within a single community. Here at RPI, we know that gifted and accomplished people are the lifeblood of the best universities. RPI draws bright and talented students; it behooves us to ensure our campus community is one that provides a higher quality living, learning and working environment which strives for equity, access and inclusion for these bright and talented students to be successful and achieve academic, professional and personal excellence. 

This is our vision for all who are part of the RPI community, however, to reach this goal, we must be proactive and identify and implement strategies and systems to address bias acts on campus which only serve to stifle and harm our community. The Bias Assessment and Review Team (BART) refers reports of bias incidents to campus partners who have the authority to review and investigate these incidents to create a collaborative resolution for these pressing matters.

Acts of bias can be perpetrated either physically, verbally, through various forms of media and/or other actions.

Bias Acts and Discriminatory Behavior

Acts of bias and discriminatory behavior are prohibited on campus, in RPI-related activities, and within our RPI community. Such incidents include but are not limited to acts of racism, colorism, sexism, and ableism. These acts are often disruptive to the community and harmful to individuals or groups of people. Incidents that may violate Institute policy will be reviewed and responded to by the appropriate designees as referred to earlier in the introduction of this policy. In addition, incidents that may be a violation of civil or criminal law may be reported and responded to by law enforcement authorities. Incidents that are not in violation of law or Institute policy, but may affect other members of the Institute community, may warrant an informal and educational response through the Bias Assessment and Response Team.

RPI defines an incident of bias as an action(s) that may harm, harass, or threaten (including but not limited to acts that may cause physical injury, psychological pain or distress, emotional unrest, and discriminatory practices that directly or indirectly impact an individual’s ability to perform, etc.) and that one could reasonably and prudently conclude is motivated, in whole or in part, by the alleged offender’s bias against a person or group on the basis of an actual or perceived aspect of identity, including but not limited to:

• Age
• Race/Color
• Ancestry/ Ethnicity
• National Origin
• Citizenship Status
• Religion/Spirituality
• Sex
• Transgender Status
• Gender Dysphoria, Identity or Expression
• Sexual Orientation
• Pregnancy
• Disability
• Marital or Civil Union
• Domestic Partnership Status
• Domestic Violence Victim Status
• Familial Status
• Relationship with or Association with Member(s) of a Protected Class
• Genetic Information or Predisposition
• Military or Veteran Status

Microaggressions

Subtle, verbal and non-verbal insults, indignities and denigrating messages, directed toward an individual(s) due to their marginalized identities. Usually stated by well-intentioned people who are unaware of the hidden messages conveyed, the impact of their statements, and the unintentional connection to the institutional, interpersonal and internalized manifestations of bias. An act is more than a microaggression – and becomes an act of bias prohibited by Institute policy -- when the person committing the act does so with the intent to discriminate against, and/or is aware of the negative impact caused by their act or statement on, the individual(s) to whom it is directed. In determining whether reported acts of microaggressions or other incidents rise to the level where judicial action should be taken, RPI will examine the totality of the circumstances surrounding the conduct, including its frequency, nature and severity, the relationship between the parties, and the context in which the conduct occurred. Should the reported conduct not rise to the level of requiring judicial action, BART will coordinate with the appropriate office to provide support resources and educational opportunities to address the reported concerns with the involved parties.

Hate Crimes

If you believe you have been a victim of a Hate Crime, or witness a Hate Crime, you should immediately dial 911 or contact Public Safety at 518-276-6611. Non-emergency reports should be made by calling the Department of Public Safety at 518-276-6656 or calling the Troy Police Department at 518-270-4411.

Hate crimes are all crimes motivated by the perpetrator's bias or attitude against an individual or group based on perceived or actual personal characteristics, such as their race, religion, ethnicity, gender, sexual orientation, disability, etc.

Hate crimes should be reported to RPI’s Department of Public Safety and/or local law enforcement. Such reports of hate crimes will be addressed and responded to by law enforcement agencies through the criminal or civil legal system. Should the incident fall under RPI’s jurisdiction, RPI may address the involved student(s) role in the alleged incident by considering if a violation of Institute policy occurred, under the judicial inquiry process. This may occur parallel to law enforcement’s response.

For more information on hate crimes, per New York State Law, please refer to https://www.nysenate.gov/legislation/laws/PEN/485.00 

Reporting and Response Process

If you experienced or witnessed an incident of bias, we encourage you to use the Bias Incident Reporting Form for the institution to assess and respond to incidents of this nature. Acts of bias are perpetrated either physically, verbally, and/or through various forms of media (written). Reports may be submitted online at through BART’s website: info.rpi.edu/BART or at the link above.

Bias incident reports are routed to the BART and are referred to and reviewed by the appropriate responding office. If not anonymous, the reporter will receive an immediate and automatic confirmation of receipt from the online reporting tool via email upon submission. Within two institute business days, the Chair or a member of BART will respond to the reporter to re-confirm receipt of report and share additional details appropriate to the received report. Some reported incidents may require additional information and therefore the Chair for BART may contact the student reporter, if not anonymous.

Investigations and resolving outcomes of reported incidents may take place within other offices such as the Dean of Students Office, Student Rights and Responsibilities, Human Resources, the Department of Public Safety and/or outside law enforcement agencies, if appropriate. Response protocols may differ in processes and timelines among the appropriate responding offices; such processes are separate from the purview of BART protocols, though the assistance and guidance of BART may continue to be engaged. BART will intervene accordingly once one of the aforementioned offices determines what level and type of response are appropriate.

Reports submitted anonymously will not prevent RPI from beginning the assessment and investigation phase, but the Institute's ability to fully investigate and resolve the report may be limited.

BART will follow up with impacted parties, monitor the status of the response, and communicate with our campus community about reported incidents as appropriate (if the incident is not isolated and campus-wide notice serves to protect the campus community). BART will assist in providing campus partners preventative measures and aid, in collaboration with the Office of Multicultural Programs, in developing practices for increased diversity, equity and inclusion.

Referral to Student Conduct

Reports involving alleged students are reviewed in partnership with the staff in the Dean of Students Office. Such reports referred for judicial review will follow processes consistent with those described under the RPI Handbook for Student Rights and Responsibilities. If found responsible for a violation of the Student Policy on Bias Acts and Discriminatory Behavior, a range of sanctions may be imposed to address accountability and development of the involved student(s). These sanctions include but are not limited to, disciplinary statuses (disciplinary warning, probation, suspension, or expulsion), removal from campus or restricted access, and active educational sanctions, which requires the involved student(s) to engage in educational initiatives to further their learning and development as is consistent with the findings of the judicial inquiry. Active educational sanctions may include, attending a program or series of programs, reflective assignments, referrals to meet with BART members or other campus professionals, and/or coordination of other educational opportunities as deemed appropriate.

Please note that if reports do not rise to the level of requiring judicial action does not mean that reports won’t be resolved through BART’s restorative process. The purpose for restorative practices is to emphasize healing and repair for all members impacted by an incident and education and perspective-changing is underscored for those who may have been alleged in an incident.

Referral to the Division for Human Resources

Reports or complaints which involve an employee or non-student third party (faculty, staff, vendors, contractors, or visitors) are referred to, investigated, and adjudicated by the Division for Human Resources. Reports investigated by the Division for Human Resources are responded to as consistent with the procedures described under the RPI Faculty Handbook, the RPI Employee Handbook and the Non-Discrimination/Equal Employment Opportunity Statement.

Allegations and reports of discrimination based on disability may also need to be coordinated with the Division for Human Resources.

Referral to Office of Title IX / Sexual Misconduct

Title IX is a federal law prohibiting sex discrimination. The Title IX section of the Education Amendments Act of 1972 states, “No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.” Under Title IX, sexual misconduct is considered a form of sex discrimination. Sexual misconduct includes, but is not limited to: sexual harassment, sexual assault, dating and domestic violence, and stalking. Sexual misconduct is not tolerated at RPI, and it is a violation of Institute policy, and state and federal law. 

Reports or complaints which involve sex discrimination or acts of sexual misconduct as defined above are referred to, investigated, and adjudicated by the institution’s Title IX Coordinators. Reports investigated by this unit are responded to as consistent with the procedures described under the RPI Sexual Misconduct Policy and Procedures.

Students may file a report directly online with RPI here. This form can be submitted anonymously or can include the reporter’s contact information.

RPI complies with all federal, state, and local non-discrimination laws and is committed to providing a working, living, and learning environment free from discrimination and harassment based on race, color, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, marital status, national origin, citizenship status, disability, military status, veteran status, genetic information, genetic predisposition, domestic violence victim status, or any other basis prohibited by law.

RPI is also committed to providing equal opportunities for all persons regardless of race, color, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, marital status, national origin, citizenship status, disability, military status, veteran status, genetic information, genetic predisposition, domestic violence victim status, or any other basis prohibited by law. Equal opportunity extends to all aspects of the academic and student life relationship.

RPI is committed to fostering a safe, respectful, and inclusive campus community. Hazing undermines our educational mission and poses a serious risk to the physical and mental health of students. This policy outlines RPI’s zero-tolerance approach to hazing and complies with the requirements of the Stop Campus Hazing Act and applicable federal and state laws, including New York State Education Law Article 129-A and Penal Law §120.16 and §120.17. 

Member recruitment, orientation, education, and development programs should be designed to be constructive and inclusive, fostering a shared understanding of organizational objectives and encouraging active participation within the larger group.  

Hazing Definition 

Hazing is defined as any intentional, knowing, or reckless act, whether physical, mental, emotional, or psychological, that subjects another person—regardless of willingness—to anything that may abuse, degrade, humiliate, or endanger them, and is done as a condition of initiation, admission, affiliation, or continued membership in a group or organization, including but not limited to student organizations, athletic teams, club sports teams, fraternities, sororities, bands, or student government. Such acts cause or create a risk, above the reasonable risk encountered during participation in the institution of higher education and RPI. 

Examples of hazing may include, but are not limited to: 

• Forced consumption of alcohol, drugs, or other substances such as food or liquids.
• Physical restraint, beatings, paddling, whipping, striking, electronic shocking, or placing of a harmful substance on someone’s body
• Sleep deprivation or creation of excessive fatigue.
• Required calisthenics.
• Forced kidnapping, exposure to the elements, or confinement in a small space.
• Forced, coerced, or induced sexual simulations or sexual acts.
• Activities that place another person in reasonable fear of bodily harm through verbal abuse or threats.
• Activities causing unreasonable mental stress.
• Required, induced or coerced acts that are degrading or that cause public embarrassment or humiliation.
• Required, induced, or coerced participation in illegal activities.
• Mandatory work sessions that interfere with scholastic activities.
• Activities which are not normally performed by the active membership or not consistent with organizational, local, State, or Federal law, ritual, or policy. 

Prohibited Conduct includes the Following:

• Any form of hazing conducted by individuals or groups affiliated with the Institute.
• Any form of hazing conducted by any group in which two or more members are students enrolled in RPI, regardless of whether the group or organization is established with or recognized by RPI.
• Planning, promoting, facilitating, or knowingly allowing hazing to occur.
• Failing to report known or suspected incidents of hazing. 

This policy applies to behavior occurring both on- and off-campus and at any time during a student’s enrollment. RPI will promptly investigate all allegations of hazing and will take appropriate disciplinary and/or legal action as necessary. Consent is not a defense to hazing under this policy. 

Sanctions 

Violations of this policy will result in disciplinary action, up to and including: 

• Probation, suspension, or expulsion for individuals.
• Suspension or revocation of recognition for organizations.
• Referral to law enforcement. 

Retaliation Prohibited 

RPI prohibits retaliation against any individual who reports hazing or participates in an investigation. Acts of retaliation will be treated as separate and serious violations of Institute policy. 

Applicable New York State Laws 

New York State Education Law Article 129-A required higher education institutions to adopt rules to prohibit, among other things, any action or situation which recklessly or intentionally endangers mental or physical health or involves the forced consumption of liquor or drugs for the purpose of initiation into or affiliation with any organization.  

NYS law also prohibits hazing, specifically as follows: 

New York State Penal Law: 

§ 120.16 Hazing in the first degree. 

A person is guilty of hazing in the first degree when, in the course of another person's initiation into or affiliation with any organization, he intentionally or recklessly engages in conduct, including, but not limited to, making physical contact with or requiring physical activity of such other person, which creates a substantial risk of physical injury to such other person or a third person and thereby causes such injury. 

Hazing in the first degree is a class A misdemeanor. 

§ 120.17 Hazing in the second degree. 

A person is guilty of hazing in the second degree when, in the course  of another person's initiation or affiliation with any organization, he intentionally or recklessly engages in conduct, including, but not limited to, making physical contact with or requiring physical activity of such other person, which creates a substantial risk of physical injury to such other person or a third person.   

Hazing in the second degree is a violation.