The RPI Union has established policies and guidelines concerning the use of the Union and its facilities. The following is a partial list of the policies that are likely to affect a user of the building.

I. UNION AFFILIATION

A. Individuals

RPI students, faculty, staff, alumni, and their spouses and dependents shall be considered members of the RPI community. As such, they, and their invited guests, shall be allowed the use of the Union building and facilities. Only activity fee-paying students may participate in student elections and hold office in clubs.

B. Clubs and Organizations

Clubs and organizations are divided into five categories. These categories are ranked in order of priority for use of the Union building and facilities. They are, in order, Funded, Recognized, Affiliated, Forming, and Not Recognized. In the case of the first four categories, they must meet the criteria for club approval.

• Funded denotes those clubs and activities that have been approved by the Executive Board and are financially responsible to the RPI Union.
• Recognized denotes those clubs and activities approved by the Executive Board that are not fiscally responsible to the RPI Union.
• Affiliated, in general, denotes those activities that are not recognized by the Executive Board, but are recognized by some branch of RPI (e.g., the Dean of Students Office, academic departments, etc.).
• Forming are those clubs that have started the process of becoming a Union recognized club.
• Not Recognized includes all activities that have not applied for classification, or do not meet the requirements for any other classification.

II. USE OF THE BUILDING

A. Public Restrictions

1. Only members of the RPI community and their invited guests are permitted to use the services of the RPI Union.
2. Consistent with the laws of the State of New York, no dogs or other pets are allowed in the building (except service dogs).

B. Scheduling

1. Meeting Rooms
2. Persons or groups wishing to reserve a meeting room should contact the Reservation Services Coordinator in the RPI Union Administration Office. Organizations that the Union funds or recognizes shall have the highest priority. The RPI Union shall set additional policies regarding reserving meeting rooms.
3. McNeil Room
4. The Union shall define the scheduling policy for reserving the McNeil Room. Persons or groups wishing to reserve the McNeil Room should contact the Reservation Services Coordinator in the RPI Union Administration Office as far in advance of the event as possible.

C. Restrictions

1. Tobacco Use Policy
2. Smoking and the use of tobacco products are prohibited in all Institute facilities and outdoor areas.
3. Alcohol Policy
4. Alcohol is prohibited in the RPI Union with the exemption of the Clubhouse Pub and other spaces in the Union that receiveAlcohol Review Committee permits and other permits as needed.

D. Advertising

1. Sign Board Policy
2. This is for RPI events. Sign boards and banners are allowed to be displayed on the south balcony by reservation. Other spaces inside and outside the Union building require special permission.
3. For the complete sign board policy and to reserve space, contact the Reservation Services Coordinator in the RPI Union Administration Office.
4. Poster Policy
5. There are several poster boards in the Union designated for general posting. Some areas are restricted to posters for certain activities and groups. All posters must be approved and stamped in the RPI Union Administration Office; a maximum of five may be placed in the Union. During school elections, additional restrictions may also apply. A list of election rules is available from the Student Senate Elections Commissionor in the RPI Union Administration Office.
6. Flyers Policy
7. Distribution of flyers and table tents is for RPI events and must be coordinated with the RPI Union Administration Office.

E. Political and Religious Activity

Detailed information about student government policy related to political and religious activity in the Union, or activity conducted by the Union or one of its funded organizations, is available on the RPI Union website: http://www.union.rpi.edu.

III. RPI UNION CONSTITUTION

In order to provide students with the most recent version of the RPI Union Constitution, the complete document has been placed on the web at: https://sites.google.com/view/rpistugov/record.

All students are encouraged to familiarize themselves with the official Union Constitution. As always, a hard copy of this document is available in the Union Administration or the Dean of Students Office.