To ensure transparency, accountability, and fairness in student organization fundraising while protecting student groups and the Institute, all fundraising efforts must receive prior approval from the RPI Union Executive Board or the appropriate Union office. Unapproved fundraising is not permitted and may result in disciplinary action. 

Student groups may raise funds through approved means such as merchandise sales, event ticketing, or donation campaigns. Organizations may receive donations from alumni directly into their agency accounts. These gifts are categorized separately and do not impact the organization's base funding allocated by the Union during budget review.  

Process for Approval 

Submit a fundraising proposal using the Club Management System (CMS) or corresponding Union forms. 

• Include purpose, expected revenue, methods (sales, promotions), and accountability measures.
• The proposal is reviewed by the Executive Board or designated Union representatives.
• Upon approval, the organization may proceed under Union supervision and guidelines. 

The Union reserves the right to monitor fundraising activities and request financial reports.