An event, especially those including alcohol service, is deemed to be the responsibility of a student organization or organizations when the Institute judicial process has determined that the details of the event indicate such. Examples of qualifying details include but are not limited to: the number of members of a particular organization relative to the total organization membership and/or the number of attendees of the event; the funding of the event by an organization or its members; the location of the event; and the planning and/or promotion of the event by the organization or by members of the organization. The reference to student organizations includes, but is not limited to, recognized social fraternities and sororities, as well as intercollegiate, intramural, and club sports teams.  

Student organizations are subject to the following policies and guidelines established by the Institute and/or consistent with any regional or national umbrella affiliate or association (e.g., Interfraternity Council, Multicultural Sorority & Fraternity Council, Panhellenic Council, or North American Interfraternity Conference), whichever is most restrictive: 

1. All events must comply with the rules for events set forth in Section I of this policy.
2. No hard alcohol (beverages with 15% or more ABV) is allowed at any student-sponsored event.
3. Non-alcoholic beverages, in addition to water, must be made available by the host organization at any event where alcohol is available (Section I(P) of this policy). 
4. Alcoholic beverages may not be purchased or brought into the event, except by a licensed third-party vendor (Section I(E) and Section I(U) of the policy, respectively).   
5. All events are restricted to a designated number of invited guests and not to exceed the legal limit of persons allowed in a facility or its common areas, whichever is most restrictive.
6. Open social events are prohibited. An open social event is defined as any event for which no invitation is given and/or general advertising is used.   
7. Alcohol service at any event must be provided by a licensed third-party vendor.   
8. Any event sponsored, hosted, or organized by a group, club, organization, or its members must be registered with and approved by the Director of Fraternity & Sorority Life (for social fraternity and sorority events) or the Director of Student Activities (for events held by other student organizations). Event registration must meet the following criteria:
   • Hosting organization name;
   • Date, time, and location of event, including the length of the event;
   • Name/contact information of licensed third-party vendor who will serve at event;
   • Process used to notify neighbors, if event is in a residential area;
   • Designated contact person and their cell phone number;
   • Membership list;
   • Invitation list;
   • Confirmed attendance list differentiating attendees who are 21 and over from those under 21;
   • Hand stamp or wrist band for attendees who are 21 or over;
   • Personal identification required to verify date of birth (as described in Section I of this policy).
9. The event must be at an approved location other than the organization’s residential facility or chapter house. If the event is to be held on campus, an alcohol permit must also be obtained from the Student Health Center.